Business Manager

Business Manager

Company: Texas Tech University

Job Location: Lubbock

Job ID: 44370BR

Department: Agricultural and Applied Economics

Category: Business and Financial Services

Type: Full-Time

Position Description

Manages personnel and budgetary matters for a department or college. Exercises discretion and independent judgment to oversee the activities of staff and the financial processes to ensure fiscal responsibility of department/college. Ensures staff and faculty have the resources to complete their work. Usually serves as a hiring manager and employee service coordinator.

Major/Essential Functions

Executive Support

• Assists the Department Chair with all daily activities, including preparation of yearly budgets, end-of-year reports, curriculum planning, office and departmental reports, and salary increase documentation
• Serve as liaison between the department and college/university administrative units
• Provide high-level administrative support to the Department Chair, including calendar management, meeting coordination, and correspondence
• Prepare reports, presentations, and documentation for internal and external stakeholders
• Coordinate faculty meetings, events, and departmental activities
• Maintain records related to faculty workload, evaluations, and reporting systems

Departmental Operations

• Serves as the principal administrative liaison to the Chair, faculty, and staff.
• Works with Operations on large projects; obtains logistics for project initiation forms (PIFs)

Academic and Research Support

• Assists faculty and Chair with the organization of seminars and courses
• Dashboard (Registrar Channel for Courses). Manages the placements for the Instructor of Record for each course
• Assists with Faculty Certifications for GPTI/TA
• Adds secondary positions to new Graduate Research Assistants to teach at 100%
• Work with faculty/chair to determine course schedule, providing room assignments to registrar, managing course fees, building new sections, etc.

Financial and Personnel Processing

• Prepares and reconciles financial reports for all grant accounts as well as new faculty startup accounts including the establishment of ORGS and FOP numbers; manages and updates faculty grant accounts.
• Process procurement within TechBuy and other purchasing platforms as needed.
• Manages all electronic Personnel Action Forms (ePAFs) for faculty, staff, postdocs, undergraduate and graduate student assistants, and teaching/research assistants. This includes the management of international student compliance including their I-20, I9, the establishment of social security cards, and E-Verify
• Manages the hiring process through Kenexa
• Works with HR to update position descriptions, outside advertisements for faculty positions, submitting the position, obtaining required matrices and forms from the hiring committee, and completing the ePAF

Scholarship Coordination

• Assists the Scholarship Chair with managing scholarship forms, drafting and sending award letters, and utilizes the new Scholarship Tracking System to make the awards

Policy Compliance and Team Support

• Ensures compliance with all Texas Tech University policies, procedures, and work rules.
• Collaborates with and provides assistance to four additional staff and contributes to the broader clerical and administrative functions of the department.

Required Qualifications

Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related education may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

Pay Range

$48,000 - $63,700 - $78,400

To apply, visit workattexastech.com

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