Business Op Mgr / Acctg Specialist

Business Op Mgr / Acctg Specialist

Company:
University of Northern Colorado

Job Location:

Category:
Business and Financial Services

Type:
Full-Time

POSITION TITLE:

COMPENSATION RANGE: 62,000.00 - 75,000.00 USD per year

EMPLOYMENT CLASSIFICATION: Professional Administrative

DEPARTMENT: University Libraries

TARGET HIRE DATE: 5/4/2026

BENEFITS: UNC's Career Hub

Candidates must have valid U.S. work authorization at the time of application; UNC cannot provide H-1B sponsorship at this time.

To ensure full consideration, applications must be received by 11:59pm (MT) on 04/22/2026.

Position Summary:

The Business Operations Manager is a key position in the UNC's Administrative Service Center (ASC) model. The mission of the ASCs is to provide stakeholders with quality, timely and efficient services. ASCs will achieve this mission by utilizing technology, cultivating the skills of our staff and building strong relationships with campus stakeholders. ASCs will operate with the understanding that we live in a competitive environment, and our goal is to ensure efficient and effective service.

ASCs will provide support to UNC's administrative divisions and academic colleges. ASCs will reduce fragmentation in roles and emphasize specializations. In its basic form, the ASC team will consist of (1) a business operations manager, (2) a human resources specialist, (3) an accounting specialist, and (4) a communications specialist.

The Business Operations Managers in Academic Affairs will have primary responsibility for key business functions, including strategic budget management. Business Operations Managers within the academic colleges will also coordinate various types of academic support, including the coordination of faculty evaluations and faculty workload and overloads.

The Accounting Specialist in each ASC will serve as the liaison between their ASC unit and the offices of General Accounting and Purchasing & Contracts. The Accounting Specialist will be responsible for processing accounting and purchasing & contracts related transactions for faculty, staff, and students.

This position may include supervision of other staff.

Job Duties:

Budget Manager (20%)
* Understand the foundation and state accounts and budgets; provide expertise regarding expenses.
* Create budget by line item analyzed in conjunction with the appropriate unit leadership and directors in relationship to expenditures.
* Complete analysis of future year's commitments from a budgetary perspective.
* Provide monthly reports to leadership regarding budget status and balances.
* Prepare and submit budget revisions and corrections.
* Coordinate the preparation and administration of annual operating budgets, forecast the multi-year projections for use within the division and as a component of university-wide financial reporting and modeling.
* Review availability of funding and approve budget revision requests and requisitions for staff recruitment, contracts, and new positions.
* Prepare and submit budget revisions and corrections.

Strategic Budget Management (20%)
* Understand the entire unit/college budget and provide strategic budget planning.
* Manage internal and external funding sources/budgets including state funds, foundation gifts/grants, and grant indirect cost allocation funds.
* Work with the appropriate unit leadership and directors to create budgets by line item and analyze in relationship to expenditures.
* Complete analysis of future year's commitments from a budgetary perspective.
* Prepare and submit budget revisions and corrections.
* Coordinate the preparation and administration of annual operating budgets, forecasts, and multi-year projections for use within the division and as a component of university-wide financial reporting and modeling.
* Assist leadership with faculty and staff position management; project expenses and financial feasibility for hiring proposals.
* Complete year-end budget analysis.
* Investigate, monitor, advise, and recommend solutions for budgetary problems and procedures.
* Assist with fiscal policy development within the division.

Accounting Support (40%)
* Analyze, monitor, reconcile and produce reports for departmental funds to include journal entries. FOAPs may include state, grant, and matching funds, faculty development, grants & research, IDC recovery, research incentive, cash funds, and Foundation funds.
* Handle duties related to Fiscal Year End closing for the unit.
* Serve as unit representative responsible for the control and integrity of the program.
* Record, track and analyze transactions using Banner, spreadsheets, and other accounting software.
* Compile monthly reports and track budget items. Specific duties can include the following:

• Travel - ensuring unit travelers follow fiscal and University policies and processes
• P-Card Holder, Reallocator, & Fund Approver Responsibilities
• Purchase Orders
• Check/ACH Requests
• Independent Contract Agreement
• Participant Stipend Request (for grant participant payments)
• Personal Service Agreements
• Invoice with Purchase Order number
• Food and Alcohol Form (FAFF)
• FOAP Management (fund/org requests, financial manager updates)
• Gifts, Prizes, & Awards
• Moving Expenses
• Capital Assets / Property Control
• Journal Entries
• Petty Cash
• Cash Advances
• EIO
• Deposits
• Fiscal Year End Closing
• Contracts, MOUs, Agreements, Sales, Proposals, Intergovernmental Agreements, etc.
• FOAP Management
• Scholarship Processing
• Miscellaneous duties as assigned within Academic Affairs

Coordinate Faculty Success Support (10%)
* Serve as College's Digital Measures administrator, utilizing DM to coordinate, track, and complete annual reviews, promotion and tenure, post-tenure review, sabbatical applications, teaching, research, and service activity.
* Assist with program review scheduling, verification, and documentation.
* Track promotion and tenure status and changes in Banner and submit documentation to HR for filing.
* Verify faculty workload and overloads.

Duties Specific to MCB (10%)
* Provide high-level support to leadership in college/unit.
* AACSB accreditation coordination, CIR application and annual reporting support.
* Assist college/unit leadership with the development and administration of policies.
* Work with the Human Resource Specialist to serve as the building coordinator, submit work orders, and share information from Facilities Management to relevant building occupants.
* Complete Approval Queue updates and maintenance.
* Assist leadership with capital asset purchasing and management and property control.
* Process travel transactions including candidate search reimbursements.
* Work with the MCB scholarship committee on scholarship logistics.
* Other duties as assigned

Minimum Qualifications:

Bachelor's degree required. Substitution: Additional appropriate experience will substitute for the degree
Requirement on a year-for-year basis.

Minimum of five years of progressively responsible, related experience, ideally in higher education. Substitution: Additional appropriate education will substitute for the required experience on a year-for-year basis.

This position must have the ability to:

• Perform difficult, complex, timely and detailed clerical and administrative work with accuracy
• Analyze situations accurately and take appropriate action
• Identify problems and recommend sound solutions
• Communicate effectively in English both written and spoken
• Follow and give oral and written directions
• Perform mathematical calculations with accuracy
• Work independently with minimal supervision
• Interpret, apply, and initiate University policies and procedures
• Maintain a cooperative working relationship with others
• Interact with the public in a helpful, courteous and friendly manner
• Demonstrate sensitivity and respect for a diverse population
• Organize information accurately and quickly
• Able to work with multiple interruptions

Benefits:
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.