"BUSINESS OPERATIONS ASSOCIATE II #00053920"

Hiring Department

Enrollment Management

Job Description

Reporting to the Vice Provost of Undergraduate Enrollment Management (VPUEM) the Business Operations Associate II provides a high level of support to the VPUEM. Services as primary point of contact for internal and external stakeholders, performs superior administrative support for the Division office, and assists in the direction of the operational, personnel, fiscal and managerial activities of the Division. In performing duties, the Business Operations Associate II will work independently and collaboratively as appropriate and exercise initiate, judgement, discretion, and confidentiality.

• Manage VPUEM's calendar. Organize meetings both in person and virtually considering domestic time differences. Confirm attendance, develop and compile preparatory work; research and prepare select reports and materials; secure meeting location, prepare virtual meeting space and logistics, prepare and distribute meeting meetings
• Arrange complex and detailed travel plans, itineraries, and agendas
• Complete a broad variety of administration tasks for VPUEM that are often confidential and time sensitive in nature
• Assist in the organization and development of presentations including some research and data analysis
• Perform recruitment activities such as post vacant positions, schedule candidate interviews, set agendas, schedule and/or reserve meeting locations, send calendar invites, and collect candidate evaluations
• Review and assist with time review for the division, including the VPUEM's direct reports' timesheets
• Assist/oversee fiscal and operation transactions, including facilitating contracts, for the Division in accordance with standard University policy
• Serve as a point of contact and knowledge with respect to general operation matters for the units in the Division of Enrollment Management. Aid in training new staff members
• Research and analyses atypical/complex data and prepares reports (e.g., budget, enrollment), noting key issues and patterns in the data
• Collaborate with appropriate parties to address or resolve student and staff issues brought to the VPUEM's office and refer to VPUEM when necessary
• Provide a bridge for smooth communication between the VPUEM's office and internal and external stakeholders, demonstrating leadership and knowledge to foster and maintain credibility, trust and support
• Special projects/other duties as assigned

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Executive level support or experience working in higher education
• Previous experience assisting with the direction of the operational, personnel, fiscal and managerial activities of an office and knowledge of the University's financial and human resources software
• Previous procurement experience (e.g., inventory, ordering, facilitating contracts, ect.), budget management and knowledge of the University's financial and human resources software
• Effective communication and organizational skills, project, and time management skills
• Highly skilled in the use of MS Office Suite, CRM (preferably Slate), Student Information Systems (preferably PeopleSoft)
• A motivated and enthusiastic work style
• The ability to professionally represent the University and the Division of Undergraduate Enrollment Management is of great importance

Anticipated Hiring Range

The anticipated hiring range for this position has been established as $21.71 to $26.96 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 9
University Title: BUSINESS OPS ASSOCIATE II

Application Deadline

Applications will be accepted until this position is filled.

Sponsorship Information

Visa Sponsorship Information: Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.