Job Summary

The Business Operations & Events Manager provides high-level administrative, financial, and operational support to senior leadership within the Business & Operations and Budget & Finance functions of the University. This position plays a critical role in ensuring efficient daily operations by coordinating schedules, managing communications, supporting budget and financial activities, maintaining records, and leading administrative projects.

The ideal candidate is detail-oriented, highly organized, and able to work independently while managing multiple priorities in a fast-paced higher education environment. This role requires discretion, sound judgment, strong communication skills, and a working knowledge of university business processes.

Responsibilities

Executive & Administrative Support

Serve as primary administrative support to the AVP/Associate VP, managing calendars, scheduling meetings, and coordinating travel arrangements.
Draft, proofread, and prepare correspondence, reports, presentations, and internal communications.
Plan and coordinate meetings involving on- and off-campus stakeholders; prepare agendas, materials, and follow-up documentation.
Answer phones, manage email correspondence, and serve as a professional point of contact for faculty, staff, students, and Events and Venue Management.

Budget & Financial Support

Assist with budget monitoring and accountability, including tracking expenditures and preparing detailed budget spreadsheets.
Process requisitions, payment requests, invoices, and purchase orders in accordance with university policies.
Reconcile assigned general ledger accounts and support quarterly and month-end financial reviews.
Assist leadership with financial reports, data collection, and special budget-related projects.

Records Management & Process Improvement

Develop, maintain, and oversee physical and electronic records retention systems in compliance with university policies.
Coordinate document shredding and ensure proper handling of confidential materials.
Lead or support paperless initiatives and process improvement projects across departments.
Maintain organized shared drives, databases, and documentation systems.

Events Operational & Project Support

Lead and support administrative projects such as disaster recovery planning, onboarding and offboarding checklists, and documentation of standard operating procedures.
Document equipment inventories, portals, and system access for departmental roles.
Coordinate internal forms, workflows, and testing within enterprise systems (e.g., ServiceNow, Qualtrics), specifically for Moves and Set Up department.
Support event and venue department, including scheduling walkthroughs, tracking agreements, and monitoring payments.

Customer Service & Collaboration

Act as a liaison between leadership, departments, and external vendors to ensure effective communication and service delivery.
Provide responsive, professional customer service and proactively resolve administrative or operational issues.
Serve as backup support for other administrative staff as needed.
Perform other duties as assigned to support division goals.

Required Qualifications

Bachelor’s degree in related field.
Five (5) years of progressively responsible administrative and/or budget-related experience.
Demonstrated experience supporting senior leadership.
Strong proficiency with Microsoft Office and shared calendar systems.

Preferred Qualifications

Master’s degree in related field.
Experience in higher education or a complex public-sector environment.
Familiarity with university systems such as Banner, PeopleSoft, or similar ERP platforms.
Experience supporting budget, finance, or operational units.
Experience with project coordination, records management, or event support.

Knowledge, Skills, & Abilities

Strong administrative and organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities, meet deadlines, and work independently.
Demonstrated discretion and ability to handle sensitive and confidential information.
Strong customer service orientation and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
Ability to learn and navigate enterprise systems and document management platforms.
Knowledge of standard business communications and office procedures.

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Business Operations & Events Manager

Clayton State University

2000 Clayton State Blvd, Morrow, GA 30260, USA

Job Summary

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2000 Clayton State Blvd, Morrow, GA 30260, USA

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Business Operations & Events Manager

Clayton State University

2000 Clayton State Blvd, Morrow, GA 30260, USA

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This is a Preview Listing…

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Related Conferences

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Business Operations & Events Manager

Clayton State University

2000 Clayton State Blvd, Morrow, GA 30260, USA

Job Summary

This is a Preview Listing…

Related Jobs - August 23, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

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APS Division of Nuclear Physics Meeting (DNP 2026)

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