Business Services Professional (Open Rank: Intermediate to Senior)

Position Summary

The Business Services Professional will play a crucial role in supporting the administrative and operational functions of the Department of Physiology and Biophysics. This position will encompass responsibilities as a Chair Operations Assistant and Department Operations Specialist.

Chair Operations Assistant (60%):

• General Support: Provide administrative support to the Department Chair, including managing schedules, coordinating meetings, screening and prioritizing email communications and correspondences
• Document Management: Organize and maintain files, records, and documentation
• Data Entry: Accurately input and update information into databases and spreadsheets
• Correspondence: Draft and proofread business correspondence, reports, and presentations
• Travel Arrangements: Coordinate travel plans and accommodations for the Chair
• Coordinate Travel: for Chair related instances such as lab staff recruitment

Department Operations Specialist (40%):

• Provide administrative support to the Department's faculty, including managing schedules and coordinating meetings
• Coordinate travel plans and accommodations for the Department's faculty
• Order and manage office supplies and equipment
• Ensure the office environment is clean, organized, and conducive to productivity
• Handle general incoming and outgoing correspondence
• Maintain and organize office files, records, and documentation
• Manage the conference room reservation system
• Manage the coffee machine operations in the break room