Preferred Qualifications

• Experience in event coordination, hospitality, or related fields.
• Ability to work well under pressure.
• College/university degree (Associate degree minimum).

Essential Functions and percent of time

• Assist with intake and processing of event reservations through the university's event management system (EMS or similar platform) for both internal and external inquiries.
• Collaborate with Campus Events team, faculty, staff, students and community members to execute details and provide on-site support related to assigned events and conferences.
• Conduct walk-throughs and pre-event consultations to ensure understanding of client needs.
• Serve as a liaison between clients and campus service providers (e.g., catering, facilities, AV).
• Provide on-site support during events, including setup, execution, troubleshooting, and tear-down.

• Coordinate table reservation for external vendors on campus.
• Support event registration for campus events as applicable.
• Complete formal end-of-summer evaluations that provides comprehensive feedback on areas for improvement and strengths of the program.
• Prepare, maintain, and process all forms and paperwork accurately and promptly.
• Monitor events to ensure policy compliance and provide customer service as needed.

Essential Functions and percent of time (cont'd)

• Coordinate and process summer camp request
• Serve as a point of contact for summer camp organizers and participants.
• Serve as a liaison with university departments to share information related to training requirements for programs with minors on campus
• Assist with housing check-ins/outs, meal coordination, room keys, and other logistics.
• Provide welcoming, efficient customer service to ensure a positive guest experience.
• Coordinate with Campus Services and Residence Life as needed for camp support.

Non-Essential Functions and percent of time

Working Conditions

First Consideration Date: 05/28/2026

Preferred Qualifications

• Experience in event coordination, hospitality, or related fields.
• Ability to work well under pressure.
• College/university degree (Associate degree minimum).

Essential Functions and percent of time

• Assist with intake and processing of event reservations through the university's event management system (EMS or similar platform) for both internal and external inquiries.
• Collaborate with Campus Events team, faculty, staff, students and community members to execute details and provide on-site support related to assigned events and conferences.
• Conduct walk-throughs and pre-event consultations to ensure understanding of client needs.
• Serve as a liaison between clients and campus service providers (e.g., catering, facilities, AV).
• Provide on-site support during events, including setup, execution, troubleshooting, and tear-down.

• Coordinate table reservation for external vendors on campus.
• Support event registration for campus events as applicable.
• Complete formal end-of-summer evaluations that provides comprehensive feedback on areas for improvement and strengths of the program.
• Prepare, maintain, and process all forms and paperwork accurately and promptly.
• Monitor events to ensure policy compliance and provide customer service as needed.

Essential Functions and percent of time (cont'd)

• Coordinate and process summer camp request
• Serve as a point of contact for summer camp organizers and participants.
• Serve as a liaison with university departments to share information related to training requirements for programs with minors on campus
• Assist with housing check-ins/outs, meal coordination, room keys, and other logistics.
• Provide welcoming, efficient customer service to ensure a positive guest experience.
• Coordinate with Campus Services and Residence Life as needed for camp support.

Non-Essential Functions and percent of time

Working Conditions

First Consideration Date: 05/28/2026