"Campus Fiscal Manager"

Job Description

Primary Responsibility

Under the direction of a designated campus administrator, this position actively participates in a variety of campus fiscal functions, impacting campus accounts, fund, and budget management. The Campus Fiscal Manager uses accounting principles and business office management practices in support of the budget and financial needs of the campus, ensuring compliance with all College fiscal principles and processes.

This position may serve as a lead to other campus team members and may advise management regarding the effective use of resources and methods to maximize budget.

Pre-requisites for Position (Qualifications Standards)

Education and experience sufficient for the rigors of the position. Examples may include a bachelor’s degree and three years of related experience, or equivalent education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position.

Degree in accounting, finance, or related field preferred. Supervisory experience may be beneficial.

Special Skills or abilities directly applicable to the position: knowledge of generally accepted accounting principles and practices, business office operations, budgeting, profit and loss statements, record-keeping management systems and techniques. Quantitative/qualitative analysis. Organize and prioritize workload and meet deadlines, perform accurate calculations, utilize automated computer programs, and prepare financial reports and spreadsheets. Familiarity with Microsoft Office particularly Excel.

Welcoming. Innovative. Focused on Student Success. These principles reflect the soul of CMC. They guide us in building our teams, cultivating leaders, and expanding our approaches and mindset. They guide us to be an institution of higher education that’s the right fit for every faculty member, staff, student, and community member in its trust. Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds.

Bilingual (English/Spanish) or conversational language abilities are preferred.

This position requires the employee to be a resident of the State of Colorado and perform all work duties within the state.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Hiring range = $64,688.00 - $71,884.80 ($ 31.10 - $34.56 hourly) annual salary depending upon a combination of education and experience. Benefits include Medical, Dental, Vision, Life Insurance, Pet insurance, retirement contribution, tuition reimbursement, annual & sick time, mental health resources, healthy lifestyle benefits, affordable transitional housing may be available to the successful candidate based on eligibility and availability, relocation if applicable. CMC utilizes a wage progression compensation model that accounts for a candidate’s skill and experience. Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

Position anticipated to close on February 27, 2026 or until filled.

Minimum Qualifications:

Essential Duties

Budget and Accounts Payable

• Uses college ERP software to record, store, maintain and analyze financial information. Includes assigning revenues and expenditures to appropriate accounts or functions and posting appropriate records. Determines whether expenditures have been made in accordance with valid procedures and within budgetary constraints. Prepares journal entries and input documents to correct campus users’ errors.
• Examines large volumes of invoices, expense vouchers, and other source documents to verify obligations and post appropriate records. Maintains electronic records and files related to accounting activities. Initiates requisitions for purchase orders and request for proposals (RFP) and/or quotes (RFQ) in accordance with purchasing guidelines.
• Serves as a resource to college employees, and provides responsive, high quality service to representatives of outside agencies and members of the public, by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner.
• Compiles and analyzes data for special and regular financial reports. Summarizes financial data to keep financial records. Analyzes quarterly budget spreadsheets and identifies any problem areas.
• Advises campus leadership on effective uses of resources, methods to maximize resources, and best budgeting practices. Coordinates and balances annual budget submissions from all departments across the campus. Provides budget training to all level of positions at the campus.
• Serves as a designated buyer for the campus. Involves training and advising all levels of staff and faculty at the campus on purchasing guidelines and procedures. Works with campus departments, vendors, Risk Management and Purchasing Department to ensure that Certificates of Insurance are current and compliant with CMC policy.

Student Receivables

• Receipts specialized payments and applies specialized charges on student accounts. Makes corrections to student accounts for misapplied payments and charges. Verifies refunds to students and refund petitions are accurate. May process residence hall deposits, forfeits, fees and other transactions.
• Serves as a lead to campus staff who are engaged in receiving money from students and other parties. Safeguards funds and arranges transfer of funds to and from the bank. Reconciles their prior day cash receipts sessions. Trains appropriate campus staff on student accounts procedures, processes and mnemonics. Communicates important dates, deadlines and changes in procedures to the cashiers.
• Monitors student payment plans. Reviews delinquent accounts to determine which individuals need follow up communication. Processes monthly collection letters for student accounts that are 30/60/90 days past due.
• May coordinate action with business office holds. Processes campus exceptions that extend credit to students who meet special criteria, in accordance with policy and approval of campus dean. Follows through with these students to ensure that payments are made in accordance with the agreement.
• Provides responsive, high-quality service to students and parents by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner, including maintaining adequate financial aid knowledge to further assist.
• Handles confidential issues and exercises appropriate judgement in answering questions and releasing information. Maintains confidentiality requirements of FERPA.
• Other duties as assigned.

Supervision Received

This position receives direction from a designated campus administrator.

Supervisory Responsibility

This position serves as a lead for other campus team members.

Special Conditions of Employment

Successful completion of a background check including motor vehicles records report will be required. Incumbents in this position will adhere to all safety and compliance policies of Colorado Mountain College while performing all duties assigned.

Working Conditions

This position requires constant sitting, occasional walking, standing and driving; occasional handling objects, pushing/pulling; frequent reaching with hands/arms, and use of finger movements; occasional lifting, carrying, pushing or pulling objects up to 50 lbs. Constant written and oral communication and the ability to reason and analyze and perform calculations occasionally. Work is performed using a computer and standard office equipment daily and driving a vehicle occasionally.