Advertising Summary: VCU has an exciting opportunity for an
Campus Services Operations Assistant Manager in VCU's Campus
Enterprises for their Business Services unit.
Unit: Business Services MBU
Department: Business Services
Department Summary: VCU has an exciting opportunity
for an Campus Services Operations Assistant Manager in VCU's Campus
Enterprises for their Business Services unit.
Duties & Responsibilities:
The Campus Services Operations Assistant Manager position will
support construction and capital projects, serve as a liaison
between contracted partners and the university, and ensure
compliance with procurement and fixed asset management
policies.
This position will collaborate with architects, engineers,
contractors, and campus partners to support the successful delivery
of projects. At times, this position will serve as the project
manager for assigned initiatives and, at other times, will act as a
liaison for university project managers. This position will also
maintain accurate equipment tracking and support Dining Services
and Retail Services Fixed Asset Custodians to ensure compliance
with university, state, and federal requirements.
Responsibilities of this position include but are not limited
to:
- Assist with oversight of construction/renovation projects.
- Serve as liaison for our contracted partners, university
departments and other groups.
Collaborate with contractors, architects, engineers and others
to establish project timelines, work schedules, site visits, cost
estimates.
Ensure compliance with University, State, and Local procedures,
safety standards, building regulations, and permitting
requirements.
Coordinate with dining and retail contractors for the
procurement of goods and services.
Monitor and track facility infrastructure.
Use the department’s Equipment/Ticket Management System (EATS)
to track equipment assets, repairs, and contractor service
requests.
Collaborate with Campus Services teams to manage equipment
inventory and preventative maintenance schedules.
Follow and uphold all VCU fixed asset policies and
procedures.
Maintain accurate records of equipment purchases, transfers,
disposals, and maintenance activities.
Support Campus Services Fixed Asset Custodians by ensuring
timely tagging, reconciliation, and reporting of assets.
Coordinate with Campus Services and Fixed Assets Accounting to
ensure compliance with annual audits.
Assist with the creation of Requests for Proposals (RFPs),
Invitations for Bids (IFBs), and Best Value Acquisitions (BVAs) to
procure necessary goods and services.
Ensure Campus Services partners meet contractual obligations,
conducting routine checks and reporting discrepancies.
Qualifications:
Minimum Qualifications
- Bachelor’s degree in a related field or equivalent relevant
experience.
- Experience in project management related to construction and/or
renovations or Dining and Retail operations.
- Ability to make data-driven decisions and develop actionable
recommendations.
- Strong organizational skills with the ability to synthesize
complex information and requirements into actionable tasks.
- Experience related to equipment and equipment maintenance.
- Experience with financial, asset management, or compliance
processes in a university or large organizational environment.
- Demonstrated ability to work in and foster an environment of
respect, professionalism and civility with a population of faculty,
staff, and students from all backgrounds and experiences, or a
commitment to do so as a staff member at VCU.
Preferred Qualifications
- 3 years of professional work in a capital project management
role or a dining/retail operations role, preferably in a higher
education environment.
- Familiarity with project management and/or case management
software (e.g., JIRA, Trello, Smartsheet).
- Demonstrated ability to manage consultants and/or vendors and
contract management.
- Proven ability to develop Requests for Proposals (RFPs), Best
Value Analyses (BVAs), and other procurement documents.
- Knowledge of university procurement procedures and
guidelines.
- Demonstrated involvement in supporting fixed asset custodians
or managing asset inventories in compliance with university and
state requirements.
- Knowledge of fixed asset software (e.g., Banner Fixed Assets,
preventive maintenance tracking systems, or equivalent
systems).
Salary Range: $75,000 - $93,000
Benefits : All full-time university staff are eligible for
VCU’s robust
benefits
package that includes comprehensive health benefits, paid annual
and holiday leave, generous tuition benefits, retirement planning
and savings options, tax-deferred annuity and cash match programs,
employee discounts, well-being resources, abundant opportunities
for career development and advancement, and more.
FLSA Exemption Status: Exempt
Hours per Week: 40
Restricted Position: No
ORP Eligible: Yes
Flexible Work Arrangement: Hybrid
University Job Title: Administrator AX 1 or 2 (Finalist's
University Job Title will be determined based on qualifications and
experience)
