Stanford Cancer Institute Clinical Trials Office Research Administrator 4 – Hybrid
The Stanford Cancer Institute (SCI) is one of only 49 National Cancer Institute (NCI)-designated Comprehensive Cancer Centers in the country. As a NCI-designated Comprehensive Cancer Center the SCI is a dynamic and stimulating place to work as it maintains the highest level of scientific rigor, institutional support and coordination for the complete range of cancer-related research, including basic, translational, clinical and population-based science. The SCI brings together faculty with cancer-relevant expertise from four Schools and over 30 departments throughout the University. The SCI Clinical Trials Office (SCI CTO) is an integral component of the Stanford Cancer Institute since the vital work performed there enables our cancer center to translate research from the laboratory into the clinical setting. Given SCI’s mission, breadth, and depth it employs over 400 staff members (inclusive of the CTO) in a fast paced environment with tremendous opportunities for our Clinical Research teams.
The Stanford University NCI Designated Cancer Clinical Trials Office seeks a Research Administrator 4 to lead and manage a budget finance team responsible for clinical trial budget preparation, negotiation and proposal submission for a large volume of diverse and complex, sponsored clinical research, involving multiple sub-sites, sub-awards, principal investigators, and/or cross-department initiatives.
This position will report to the Clinical Trials Office (CTO) Director, Business Services & Finance. The Research Administrator is the Institutional representative for sponsored cancer clinical trials and is the primary point of contact for sponsor and University clinical research grant and contract administrators. Working in collaboration with faculty, business managers and other departments, hospital and University staff, the Research Administrator directs and manages the clinical trial proposal and award process to ensure timely, compliant and accurate contracts. This includes protocol review and interpretation, interpretation and application of pertinent government regulations and guidelines, develops budgets, negotiates and provides strategic advice to the PI, ensuring that the contract budgets and payment schedules/terms meets sponsor, University, hospital and School pre-and post- award guidelines/regulations. The Research Administrator accepts the budget on behalf of the Cancer Center, provides expert consultation and oversight to ensure that sponsored research funds are managed and expended in compliance with internal and external policies, and continues as the institutional representative throughout the life of the award. They are an integral part of the team. Team collaboration, learning, and providing mentorship are key expectations of this role.
PHYSICAL REQUIREMENTS*:
- Frequently sit, grasp lightly, sue fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
- Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
- Rarely lift, carry, push, and pull objects weighing 11-20 pounds.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
Responsibilities
Core Duties:
- Supervise other staff, delegate tasks and projects and monitorwork. Conduct performance appraisals; provide coaching, mentoring andtake disciplinary actions when required.
- Actively identify and collaborate to develop training tools andprograms for staff. Manage and contribute to continuous processimprovement and staff development.
- Resolve extremely complex issues escalated from team members anddetermine if further review is necessary by senior management or keyuniversity constituencies.
- Assist team in preparation of complex proposals within parametersof sponsored and non-sponsored research guidelines.
- Oversee and review compliance with proposal guidelines,communicate proposal preparation and submittal process andcloseout.
- Serve as subject matter expert on pre and/or post- award researchadministration. Interpret complex regulations, rules, policies andprocedures.
- Manage a portfolio of complex grants and contracts, provideshort-term backup coverage.
Minimum Education andExperience
Bachelor’s degree and seven years of job-related experience, orcombination of education and relevant experience.
Knowledge, Skills and Abilities:
- Expert knowledge and fluency of governmental regulations (e.g.FAR, Uniform Guidance, CAS).
- Knowledge and ability to understand, interpret, and communicateuniversity policies and procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Exceland web-based tools.
- Strong accounting skills; knowledge of accountingprinciples.
- Knowledge of procurement needs, including sole-sourcing, costanalyses, vendor requirements, and small business reporting.
- Strong knowledge of property management requirements related toStanford or non-Stanford title of equipment and fabrications.
- Expert in project management, including managing internationalcollaborations and complex multi-sub award contracts.
- Knowledge of personnel management, including proposing effort forand training and hiring of students, post-doctorals, academicappointments, regular staff, bargaining unit staff, and consultants,along with the circumstances appropriate for each type ofposition.
- Extreme attention to detail.
- Ability to review a proposal or manage a project withunderstanding of the overall scope and goal of each sponsoredproject.
- Excellent time management and organizational skills.
- Demonstrated ability to develop and manage staff.
Certificates and Licenses Required
Cardinal Research Administration Foundational Training (CRAFT) I andII must be completed to remain in this position.
Certified Accountant or Auditor, MBA, project managementcertification, or similar credential desired.