"Capital Projects Manager"

Job Description

Class Description

The purpose of this class is to provide all project management and oversight of all capital improvement construction projects.

Compensation within the posted range is determined by a candidate's education level and/or years of experience in the field.  Generally, employees are hired in the lower third of the scale.

Minimum Requirements

Bachelor's degree in Architecture, Engineering, Construction Management or related field with a minimum of five years of concurrent experience in the commercial building and construction industry overseeing and managing small (tenant fit-out) through large scale building projects.

Thorough knowledge of modern construction management techniques, practices and the ability to firmly and professionally interact with architects, engineers, contractors and public regulatory agencies.  Experience as the lead in capital project management (e.g. as the owner's representative or internal/campus project manager) including budgeting, planning, and construction and renovation management in addition to a strong understanding of architectural, mechanical, electrical , and other related disciplines.  A proven track record of successfully managing construction projects that were completed on schedule and within budget.

Competency with computerized project scheduling software, Microsoft Office and CAD programs are required; as well as, a valid driver's license with a clean driving record. Knowledge of procurement and administration of public sector building and construction projects is preferred.  Experience working with environmental and sustainability principles, best practices, and laws/regulations, including Leadership in the Energy and Environmental Design (LEED) Green Building Rating Systems.

Strong interpersonal skills, including tact, diplomacy and flexibility.  Excellent writing and proofreading skills.

Class Specific Essential Duties

1. Facilitate, coordinate, and guide projects through the review and approval process.
2. Manage project teams to assure consistency and conformance to negotiated time schedules.
3. Ensure compliance with project-specific program requirements.
4. Prepare project reports, as required.
5. Define scope, goals and deliverables that support the College's goals in collaboration with senior management.
6. Serve as Owner's representative between client, consultants and contractors during construction.
7. Schedule, supervise, train and evaluate assigned staff, as required.
8. Monitor budget; may coordinate purchasing and approve expenditures.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

Position Specific Essential Duties

1. Manage capital project planning, budgeting, design, consultant and contractor selection, pre-construction, bidding, agency approvals, construction management, quality assurance, and project turnover (including, but not limited to, close-out documentation, training of maintenance/engineer and end-users, and the monitoring the project during the warranty period).
2. Provide technical expertise and perform research pertaining to project specifications and construction means, methods, and materials.  Conduct feasibility analyses and cost estimating for requested projects.
3. Serving as the Owner's representative, coordinate activities on assigned projects performed by staff, contractors, consultants, and other vendors.  Prepare, review, track, process, and otherwise manage project documentation including programs, plans, specifications, RFIs, schedules, submittals, budgets, change orders, payment requests and status reports.  Report to senior department leadership deviance from schedule, project implementation, coordination, and/or cost concerns.
4. Monitor work for compliance with applicable codes, industry standards, best practices, college standards, and contract requirements.  Exercise foresight and good judgment in order to recognize problems are developing in projects, and then initiate appropriate corrective actions to manage budget, schedule, quality and college expectations.  Track progress of each project against goals, objectives, approved budgets, and approved timelines.
5. Manage multiple contractors and vendors, including the solicitation and review of proposals.  Write RFQs and RFPs and administer those processes for various projects.  Ensure effective communication and coordination among all internal and external participants and stakeholders.
6. Coordinate project activities with college departments, administrators, and project stakeholders to ensure that all parties are well-informed and that work proceeds on schedule with minimal impact to college operations.
7. Collaborates with department leadership in providing direction, supervision and developmental input regarding staff and their assigned projects.
8. Assists Senior Director in the development, publishing, and implementation of college master plan.
9. Research, prepare, and present reports and presentations as requested.
10. Provides technical service and advice to staff and other departments as requested and appropriate.
11. Participate in department and college activities/meetings.
12. Ability to periodically work extended hours, weekends, and holidays and respond to emergency call after hours.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

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