"Casual Professional (Administration Officer)"

Casual Professional (Administration Officer)

Footscray, Australia

Job Info

Job Identification 17639

Job Category Casual Professional

Posting Date 03/17/2026, 11:19 PM

Locations Footscray Park

Apply Before 03/27/2026, 06:00 AM

Job Schedule Part time

Job Description

Contribute to student success in a specialised and impactful Migration Law program.

Join a collaborative, supportive team with strong mentorship from a Senior Admin Officer.

Build highly transferable skills in academic administration, systems, and data management.

About VU: At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride.

About the Team:The Migration Law team sits within Victoria University’s College of Arts, Business, Law, Education and IT, supporting the delivery of high-quality, industry-relevant education. The team works closely with academics and professional staff to ensure smooth coordination of teaching, assessment, and student outcomes. With a strong focus on compliance and accuracy, the team plays a critical role in maintaining academic standards and supporting student success.

About the Role:This role offers an excellent opportunity to develop your administrative career within a dynamic higher education environment. Working closely with the Senior Administrative Officer, you will support key academic processes including assessment coordination, exam preparation, and reporting. You’ll gain hands-on experience with university systems and Learning Management Systems while contributing to the smooth delivery of a specialised program. This is an ideal role for someone who is detail-oriented, enjoys working with data and spreadsheets, and thrives in a structured yet collaborative team environment.

Position Key Duties:

Support the coordination and administration of assessments, including exams and assignments.

Assist in compiling, formatting, and quality-checking assessment materials.

Generate and maintain reports from university systems to support academic and administrative processes

Maintain accurate records and documentation in line with compliance requirements.

Provide administrative support to the Senior Administrative Officer and academic staff

Assist with data entry, tracking, and reconciliation using spreadsheets and internal systems.

Support the use and administration of Learning Management Systems (e.g. uploading materials, maintaining content, publishing news/student communication).

Liaise with internal stakeholders to ensure timely delivery of teaching and assessment activities

Position Details:

Classification: HEP5.1

Hourly Rate: $51.59 (includes 25% casual loading)

Employment Type: Casual

Hours per Week: 6-10 hours per week and more during peak hours

Location: Hybrid (Online and Footscray Park or City Tower campus)

About You:

You will need strong admin skills and comfortable with Outlook, MS office, and spreadsheets. If you have used Learning Management System particularly VU Collaborate that’s useful too.You will also have excellent communication skills to liaise with academics and students.

Please note: The University is a Child Safe organisation. You will be required to hold a current Employee - Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.

Who to Contact?

For further information relating to the position, please contact:

Name: Angela Utomo

Position Title: Coordinator – Governance and Events

Email: angela.utomo@vu.edu.au

Phone: 99191511

How to Apply:

To submit your application please click on the Apply button.

Applications must be submitted as a single document comprising:

A cover letter detailing why you are interested in this position and how your skills and experience align with the role.

Your curriculum vitae/resume

Evidence of applicable qualifications, licences and registration

Applications will close 27th of March 5pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged.

Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia.

Why Join VU:

VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage

Our Committment: Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio‑economic backgrounds. As a WGEA Employer of Choice for Gender Equality, we strive to create a place where everyone feels they belong, and we ensure a positive, barrier‑free recruitment experience by providing adjustments and accessible formats upon request at inclusivecareers@vu.edu.au or (03) 9919 5999.