CDL Program Coordinator

Job Description

Duties and Responsibilities

Essential Duties and Responsibilities
The CDL Program Coordinator supports the planning, coordination, promotion, and delivery of the Professional Truck and Bus Driving programs, as well as related professional development courses, endorsement courses, and CDL preparation offerings. Working in collaboration with the Transportation Training Center (TTC) Director, this position assists with course scheduling, provides instructional and logistical support to instructors, and participates in student recruitment and outreach activities to help ensure quality instruction and alignment with identified workforce needs.

Characteristic Duties and Responsibilities

1. Coordinate course scheduling for morning, evening, and weekend offerings to accommodate non-traditional students. Secure instructional facilities, arrange materials, and serve as the primary point of contact for instructors during scheduled courses.
2. Collaborate with Director to ensure instructional quality, curriculum effectiveness, and alignment within the transportation industry.
3. Assist Director with program curriculum, course materials, and instructional content as required by transportation industry standards and DPS guidelines.
4. Recruit and advise prospective students interested in Professional Truck and Bus Driving program requirements and the enrollment process by conducting informational sessions, presentations, and outreach and marketing efforts.
5. Coordinate with Director and department staff to ensure students meet eligibility requirements and are properly scheduled for CDL knowledge and skills exams.
6. Assist Director with program budget management, required reporting, and grant compliance.
7. Monitor CDL program enrollment and ensure deliverables are met in alignment with institutional goals, grant requirements, and workforce training commitments.
8. Build and sustain employer and community partnerships by coordinating and participating in engagement and recruitment events, including job fairs, site visits, orientations, networking activities, and community outreach, to promote programs, strengthen partnerships, and connect students with workforce opportunities.
9. Assist Director in the recruiting and interviewing of instructors.
10. Assist program in the research of instructional materials, equipment, and other relevant program resources, obtain vendor quotes, and assist in submitting purchase requests in alignment with program budgets and instructional needs.
11. Refer students to support services as needed, such as advising, financial resources, or career services, to promote program completion and employment outcomes.
12. Analyze enrollment, completion, and credential attainment data to support program improvements.
13. Participate in professional development events, Institutional Effectiveness, industry meetings, workforce conferences, and training sessions to remain current on certification standards, and best practices.
14. Perform other related duties as assigned by the Director, Dean of Community Education, Associate Provost/South Campus Administrator, Provost/Vice President of Academic Affairs, and President.

Qualifications/Certifications/Licenses/Skills

NOTICE: Required Documents
To be considered for this position, you are required to upload your resume and unofficial transcript(s). If recommended for this position an official transcript(s) will be required. In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.

Required:

• Bachelors degree from an accredited institution.
• 3 years of full-time professional experience in CDL program management, or related field demonstrating compliance and program management experience.
• Valid State Drivers License.

Preferred:

• 5 years of full-time professional experience in CDL program management, or related field demonstrating compliance and program management experience.

Knowledge, Skills and Abilities

• Knowledge of CDL training practices, workforce education, and transportation industry standards.
• Familiarity with program coordination, student advising, and workforce development practices.
• Strong organizational and time-management skills with the ability to manage multiple tasks, schedules, and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google applications, and student information systems such as Banner and ARGOS.
• Ability to work effectively with instructors, students, employers, and community partners to support CDL program operations.
• Strong interpersonal and communication skills, including the ability to deliver presentations and engage in student recruitment activities.
• Ability to prepare accurate reports, maintain program records, and analyze enrollment and completion data to support program improvements.
• Knowledge of procurement practices, including vendor communication, quote requests, and purchase submissions.
• Problem-solving skills to address program scheduling, instructional, or student-related issues as they arise.
• Ability to work independently with minimal supervision and exercise sound judgment in program decisions.
• Commitment to professional development and staying current with CDL training trends, workforce education practices, and student support strategies.

Additional Information

Introductory Review Period:
All staff hires are subject to a 90-day introductory review period.

Supervision Exercised
Instructional Assistant

Supervision Received
Director, Dean of Community Education

Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment
Work is performed in a standard office environment.
Work inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.

Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.

EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.

Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm

Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.

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