"Research Program Coordinator"

Job Req ID:  112477

Research Program Coordinator

We are seeking a Research Program Coordinator who will be involved in the conduct of clinical research studies in the Division of Pulmonary and Critical Care Medicine. Work on clinical studies requires a high level of knowledge and coordination and involves patient interaction and data management.

Specific Duties & Responsibilities

• Monitor compliance with data quality assurance and quality control goals of clinical studies and follow all written and unwritten study practices, procedures and protocols.
• Maintain detailed working knowledge of assigned protocols; design and compile materials which aid investigators and other research staff in complying with protocol requirements.
• Ensure accuracy and timeliness of data collection entry, management and analyses.
• Perform data entry, management and calculations, and analyses using Excel spreadsheets and Access databases for various studies.
• Abstract patient clinical and demographic data from a variety of sources (including paper and electronic medical records from multiple study sites and multiple electronic platforms) and enter into a CRF, tracking spreadsheet or database.
• Conduct standardized assessments of patients via in-patient, clinic or home visits.
• Administer standardized surveys to research subjects or their proxies via phone, or via in- patient, clinic or home visits.
• Orient and train new staff and students on study procedures.
• Work with study team members to prioritize workflow for optimizing efficiency and productivity.
• Anticipate and respond to staff and research subjects’ needs based on awareness of routine and repeated job functions.
• Perform basic analysis of research data.
• Performs literature searches and organize data for research, presentations, and publications.
• Interact regularly with study team members regarding data management and status and progress of ongoing studies.
• Actively communicate and update supervising study coordinators and/or investigators on patient enrollment and data collection status via verbal and written communication
• Utilize good clinical research practices.
• Assist in preparation of data and reports for IRB, funding agencies, and other research sponsors.
• Write summary reports for specific studies.
• Schedule patients’ appointments and follow-up visits/phone calls at the appropriate time to assure completion of protocol requirements.
• Prepare and submit annual renewal requests and amendments according to institutional guidelines.
• Call patients with reminders of their appointments.
• Maintain logs of patient screening, surveys and visits.
• Maintain compliance with HIPAA and IRB regulations and guidelines.
• Attend regular research group meetings (weekly or monthly)
• Communicate with study sponsors, coordinators and collaborators.
• Escort patients through hospital during their research visit; set up and take down equipment for patient testing.
• Organize, create and maintain clinical research charts and maintains filing system for electronic and paper-based research records.
• Coordinate the collection and documentation of patient information for research purposes.
• Establish calendar of various tasks and coordinates logistics for successful completion of the studies.
• Verify patient eligibility for studies. Identifies study participants and is involved in their recruitment process on various clinical trials.
• Explain protocol procedures and obtain informed consent.
• Document adverse events and protocol deviations.
• Prepare weekly report of work hours and activities for review by supervisor.

Special Knowledge, Skills, & Abilities

• All IRB-required courses must be completed, and appropriate exams passed with necessary certification within 2 weeks of start date.
• Excellent verbal communication skills and good written communication skills.
• Attention to detail.
• Strong interpersonal skills and excellent organizational and time management skills required.
• Ability to work independently and manage multiple tasks, detail oriented, self-motivated, strong interpersonal skills,
• Ability to use personal computer, proficiency in Microsoft Word and Excel.

Physical Requirements:

• Sitting in a seated position for extended periods of time.
• Standing and/or walking for extended periods of time.
• Assisting patients during evaluations within crowded clinical environment.
• Reaching by extending hand(s) or arm(s) in any direction.
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
• Communication skills using the spoken word. 
• Ability to move about.
• Ability to lift 20 lbs.

Minimum Qualifications

• Bachelor's Degree in related discipline.
• Proficiency in Microsoft Word and Excel.
• Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Database and spreadsheet knowledge.

Classified Title: Research Program Coordinator 

Job Posting Title (Working Title): Research Program Coordinator   

Role/Level/Range: ACRO40/E/02/CB  

Starting Salary Range: Min $17.00 - max $23.00 HRLY ($34,840 targeted; Commensurate with experience) 

Employee group: Full Time 

Schedule: M-F, 8:30 AM - 5:00 PM 

Exempt Status: Non-Exempt 

Location: School of Medicine - East Baltimore Campus 

Department name: 10002817-SOM DOM Pulmonary 

Personnel area: School of Medicine