regarding program services and requirements. (E)
Receives and screens phone calls and visitors; reports phone
problems; provides information and directs inquiries and visitors
to the proper person or office; provides technical information
concerning policies, procedures, rules, regulations and activities
of assigned program or office. (E)
Composes correspondence either independently or from oral
instructions; prepares letters, memos, flyers, brochure, and forms,
requesting or providing information; prepares variety of mailings
as assigned. (E)
Prepares, types, proofreads and duplicates a variety of items
including proposals, contracts, purchase orders, reports, agendas,
minutes and other documents. (E)
Coordinates schedules and assists in communicating to others
regarding meetings, appointments, orientations, activities or
announcements; schedule meetings, conferences, and interviews for
supervisors and others; assembles, types and duplicates required
background materials. (E)
Collects and accounts for fees and other monies received as
assigned; monitors and maintains office or program budget according
to established guidelines; types requisitions and processes
invoices according to established procedures. (E)
Operates computer equipment to enter and retrieve data,
maintains records and generates reports; utilizes word processing
and other software as required by the position. (E)
Prepares and maintains detailed and complex logs, timesheets,
files, records and software library including software licenses and
maintenance agreements; establishes and cross-references filing
systems as needed; maintains confidentiality of a variety of
sensitive materials and information. (E)
Assures timely distribution, receipt, processing and
maintenance of a variety of records, reports and other materials;
requests or provides information as necessary to assure
completeness, accuracy and conformance to established procedures;
conducts research and analysis for assigned specialized projects
and prepares reports and recommendations accordingly. (E)
Trains and provides work direction and guidance to student
assistants and other clerical personnel as assigned. (E)
Operates a variety of office machines such as typewriters,
computers, printers, calculators, copiers, duplication machine,
transcription equipment and other equipment as required. (E)
Maintains inventory and order supplies, equipment and materials
as needed; follows up with persons ordering supplies and equipment
and follows up with vendors. (E)
Receives, screens and routes mail. (E)
Administers standardized group of individual tests, including
adaptive tests for disabled students in accordance with college,
state, and testing agency requirements; checks in examinees,
verifies identification; prepares materials used for testing,
distributes, collects, and maintains security of testing materials.
(E)
Assists instructors, students, faculty, students, co-workers
with various problems and questions. (E)
Receives and verifies accuracy of requisitions, assigns
numbers, and distributes Purchase Orders via fax or mail; and
determines competitive pricing with vendors. (E)
Attends meetings, seminars, and conferences for the purpose of
enhancing knowledge base and keeping current with matters related
to the area of assignment. (E)
Performs other related duties as may be assigned.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school
including or supplemented by courses in office practices, business,
or Management Information Systems (MIS) and two years of experience
closely related to the duties and responsibilities of the
class.
OTHER INFORMATION
KNOWLEDGE OF:
- Modern office practices, procedures and equipment.
- Financial and statistical record-keeping techniques.
- Correct English usage, grammar, spelling, punctuation and
vocabulary.
- Receptionist and telephone techniques.
- Interpersonal skills using tact, patience and courtesy.
- Operation of office machines including computer equipment and
applicable software.
- Letter and report writing techniques.
ABILITY TO:
- Plan, schedule and perform a variety of responsible and
technical clerical and typing work in support of an assigned
District function.
- Provide work direction and guidance to student assistants and
other clerical personnel as assigned.
- Add, subtract, multiply and divide quickly and accurately.
- Read, interpret, apply and explain rules, regulations, policies
and procedures.
- Meet schedules and time lines.
- Communicate effectively both orally and in writing.
- Establish and maintain cooperative and effective working
relationships with others.
- Plan and organize work.
- Maintain records and prepare reports.
- Communicate effectively both orally and in writing.
- Type at 50 words net per minute from clear copy.
- Understand and follow oral and written directions.
- Operate a variety of office equipment such as a computer,
copier, transcription equipment and others as assigned.
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES :
Provides work direction to student and hourly workers and other
clerical staff as may be assigned – no permanent full-time staff to
supervise.
CONTACTS : Co-workers, other departmental staff, security
officers, Deans, faculty, students, vendors, other colleges, and
the general public
PHYSICAL EFFORT :
- Requires the ability to exert some physical effort, such as
walking, standing and light lifting, bending at the waist, kneeling
or crouching to retrieve and maintain files
- Dexterity in the use of fingers, limbs and body in the
operation of office equipment.
- Tasks require extended periods of time at a keyboard.
WORKING CONDITIONS :
Normal office environment.
APPLICATION PROCESS - PLEASE READ
SUPPLEMENTAL INFORMATION It is the responsibility of each
applicant to have all the requested documents submitted through
NEOGOV by the deadline date in order to continue in the application
process for this position.
- Each recruitment is conducted independently from others;
therefore, interested parties need to submit separate complete
application packages for each position they apply for.
- It is important the applicants submit ALL documents requested
for the application package to be deemed complete and given
consideration.
This position requires the following documents to be attached to
your online application in order to be considered:
- Application
- Current resume
- Letter of Intent (Cover Letter)
- Copy of Transcripts of all degrees and Supplemental
Coursework
- All out of the country, transcripts must be evaluated prior to
submitting them with applications.
- Any evaluation service member of the National Association of
Credential Evaluation Service (NACES) http://www.naces.org/ is
acceptable.
- Typing certifications must be current within one year and must
include name, date and net words per minute (NWP).
- Applicants may be subject to passing an examination
(written/technical), as appropriate to the requirements of the
position.
- Travel expenses for pre-employment interviews and employment
processing will not be authorized.
Your application and any required attachments must be submitted by
September 2, 2026.
Applications with incomplete information (i.e., statements such
as "see resume") or missing documents will not be
considered.
VISA
Please be advised that AVC:
- Does not sponsor employment visas,
- Does not participate in E-Verify, and
- Does not complete documentation related to STEM OPT or
other F-1 visa programs.
ACCOMMODATIONS
If you have, any questions or concerns/if you require
accommodations for the application process in compliance with the
Americans with Disabilities Act, please contact the People, Culture
and Talent (Human Resources) department at (661) 722-6311.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER AND COMMITMENT TO
DIVERSITY
Antelope Valley Community College District
(AVC) is committed to employing administrators, faculty, and staff
members who are dedicated to student success. AVC recognizes that
diversity in the academic environment fosters cultural awareness,
promotes mutual understanding and respect, and provides suitable
role models for all students.
AVC is committed to hiring processes that support equal
opportunity, diversity, and provide equitable consideration for all
candidates as required in federal and state laws and regulations.
To find out more about AVC, please visit our website at
avc.edu .
Thank you for your interest in employment opportunities with
Antelope Valley Community College District.
______________________________________________________________________
Annual Security Report is provided by Antelope
Valley College for prospective students and employees. A copy of
this report is available at
http://www.avc.edu/administration/police/
