"Clerical Specialist I - Medical Records"

Required Qualifications (as evidenced by an attached resume):

Associate's degree (foreign equivalent or higher). In lieu of an Associate's degree, two (2) years of full-time experience working in a medical/or administrative office setting may be considered. One (1) year of full-time experience working in a medical/or administrative office setting. Experience with computer database systems and an electronic medical record system.

Preferred Qualifications:

Bachelor's degree (foreign equivalent or higher). Two (2) or more years of full-time experience working with medical records and database systems. Familiarity with medical terminology. Experience with data management. Experience with performing quality assurance checks. Experience compiling data into reports.

Brief Description of Duties:

The Clerical Specialist will work as part of a large clerical team to assist with a variety of administrative tasks for the WTC Health Program. Main areas that need clerical specialist support are: Medical Records Management and Quality Assurance. Successful incumbent must have strong communication skills.

Duties:

Medical Record Management

• Processing incoming and outgoing medical record requests to include processing payments.
• Managing incoming faxes using an electronic FAX system and routing to appropriate parties.
• Reviewing and scanning medical records.

Data Management

• Data-entry of medical information using a variety of systems.
• Reviewing medical data and tracking administrative processes through completion.
• Flagging urgent cases and communication with appropriate teams.
• Compiling data for reports using spreadsheets and databases when required.

Quality Control and Assurance

• Reviewing medical chart information using standard quality protocols to identify errors.
• Track errors and compile data in databases.
• Manage databases and spreadsheets and provide reports to the supervisor.

Administrative Medical Office Tasks

• Processing incoming and outgoing mail, mailing bulk stock items to affiliate clinic, and mass mailing projects.

Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

**The incumbent must be willing to work and travel between the Westbury and Commack clinic locations. Occasional Evenings and Saturdays will be required.**

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.