Clerical Support Staff Temporary Pool

Job Description

Position Title: Clerical Support Staff Temporary Pool

Department: College

Campus: College Wide

Additional Information: This posting is a pool and not for any specific position. Job duties listed in this posting are general in nature and will vary depending on location. Specific job duties will be explained during interview. This is a temporary part-time position with option for medical benefits at full employee cost.

Work hours (for hourly positions): Total numbers of hours/week may vary; up to 25 hours/week depending on assignment. Schedule will depend on assignment and will be communicated to you if selected for consideration.

Salary Grade: N/A

Job Category: Temporary Part-Time Pool

Employment Type: Temporary Part-Time

Job Slot: N/A

General Summary: Performs a variety of general administrative / clerical duties for a major campus function, department or division, which may include preparation of correspondence and reports, screening telephone calls and visitors, filing, and scheduling.

Job Specifications:

Must be able to accurately perform clerical duties, provide and record information through written and oral communication and understand and carry out directions. Failure to meet deadlines could result in delay.

Education and Experience: High school education or equivalent plus one year of relevant experience gained from working in an office environment. Certifications/Licensures: N/A. Skill Requirements: Operate various office equipment, including a personal computer and appropriate software packages or equivalent, faxes, copiers and switchboard as needed. Requires proficiency in College supported software. Should possess good communication, interpersonal and clerical skills. Should be able to tactfully and courteously answer questions and provide information. Physical Requirements, if applicable: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption.
Current criminal record/child abuse clearances required.

Duties:

1. Prepares correspondence, reports and other materials.
2. Screens phone calls; receives and directs visitors; receives, sorts and delivers mail; receives and responds to student requests.
3. Maintains files, records, logs and reports.
4. Performs various scheduling activities for supervisors and staff; schedules, coordinates and proctors student evaluations and tests as needed.
5. Maintains and orders supplies.
6. Computes and processes payroll for assigned faculty and staff; handles the receipt of disbursement of cash during registration and for petty cash purposes as necessary.
7. Prepares bulk mailings and participates in clerical activities for various college events.
8. Assists with training temporary or part-time employees and may assign their work.
9. Performs other related duties as required or assigned.

DUTIES WILL VARY DEPENDING ON THE TEMPORARY ASSIGNMENT.

Clearances: Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances and are available here or by going to http://www.ccac.edu/hr, selecting "HR Forms and Documents" from the left menu and locating the link named "CCAC Instructions on Clearances.