FM Administrative Assistant

Job Details

Unit: FM Administration MBU

Department: FMD Administration

Duties & Responsibilities:

VCU’s Facilities Management Department (FMD) is seeking to hire an hourly Administrative Assistant to support the day-to-day operations of FM Administration, located at 701 W. Broad Street, and will work closely with the Director of Staff Operations to provide fiscal and administrative assistance.

Key responsibilities include (but are not limited to):

• Support the Building Manager with daily tasks
• Assist with fiscal training and processes
• Provide support to the Office of the President when needed
• Facilitate the payment process through RealSource and managing internal billing in AiM (Computerized Maintenance Management System (CMMS)) for the office/building
• Support departmental records management as needed
• Assist with urgent or short-notice tasks and deadlines
• Provide Records Management support for the department when needed and other support to accomplish short-notice deadlines

Additionally, this role requires someone to be in the office Monday through Friday from 8am-5pm. This role will help cover the front desk during meetings, when FTS personnel are either in meetings or out of the office, will greet visitors, and will answer all incoming phone calls.

Qualifications:

Minimum Qualifications

• Excellent communication skills
• Strong organizational abilities and attention to detail
• Proficiency in typing and filing
• Experience with Microsoft Word and Excel, as well as Google Suite
• Ability to operate general office equipment
• Capability to work under pressure in a fast-paced environment and meet deadlines when necessary
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• 1-3 years of experience in an office setting is preferred

Salary Range: $15 - $20/hr

FLSA Exemption Status: Non-Exempt

Work Days/Hours: Monday-Friday, between the hours of 8:00am-5:00pm

Hours per Week: approx. up to 29 hrs per week

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Fully Onsite