"Clinical Research Coordinator II"

Job Details

Salary:
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Clin Res Coord II

Job Summary:

UW Clinical Trials Institute (CTI) is a partnership between the University of Wisconsin School of Medicine and Public Health (SMPH) and UW Health. It supports clinical research professionals, investigators, and participants to advance discovery and research in the prevention, detection, and treatment of disease to help improve the health of individuals, families, and communities across Wisconsin and beyond. Our exceptionally talented workforce provides care, support, and provide information to clinical trials participants; resources, training, and guidance to research professionals; and opportunities for industry partners to advance groundbreaking medical research.

The CTI has an exciting opportunity for an experienced, full-time clinical research coordinator to join our growing team. The ideal candidate is intrinsically motivated, detailed oriented, an enthusiastic problem solver, and works well in a multi-disciplinary team to achieve a common goal. This role directly interacts with current and prospective participants of all ages and backgrounds, so the successful applicant is a clear, compassionate communicator with a strong customer service attitude. Additional responsibilities of the role include executing the procedures of the research protocol, safeguarding the integrity of study data, and actively participating in the screening, recruitment, and retention of our clinical trial participants. Senior members of the team are also expected to lend their experience to assist in training and mentoring new and less experienced members of the team.

This is an on-site position with standard business hours expected during the workweek. However, studies may require a Coordinator remain on-site for an extended number of hours (e.g. 14) while a subject participates in an intervention period – must have flexible work schedule, able to work extended days (e.g. 14 hours), evenings, some holidays, and weekends. A remote day will be given during the probationary period, at the discretion of the supervisor. Additionally, the role may involve travel between research sites within the metro Madison area, so the incumbent should have reliable transportation or be willing to use public transportation. If you are ready to make a meaningful impact in the field of clinical research, we encourage you to apply today!

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• This position is typically Monday through Friday 8:00AM-4:30PM. Some flexibility will be required.
• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
• Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on “Become an authorized driver;” then click on “Required criteria”).

Key Job Responsibilities:

• Reconcile research billing, payments, and invoices and financial issues in concert with CTI financial specialists.
• Identifies work unit resources needs and manages supply and equipment inventory levels
• Serves as an initial point of contact for clinical research participants and clinical staff, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
• Schedules logistics, determines workflows, and secures resources for a defined clinical research trial(s)
• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols
• May assist with training staff
• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects information, and answers questions under supervision of a medically licensed professional. May perform basic medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy
• Performs quality checks
• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
• Participate in quality and process improvement endeavors within the CTI; contribute to the development of new workflows and demonstrate flexibility in an evolving environment.

Department:

School of Medicine and Public Health, Clinical Trials Institute, Coordination Area

Compensation:

The starting salary for the position is $56,000; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer.

Required Qualifications:

• Basic understanding of research methodology
• Must have a valid US Driver’s License and/or reliable transportation
• At least 1.5 years of prior clinical research coordination experience
• Current ACRP or SoCRA Certification or ability to become certified within 6 months of hire

Preferred Qualifications:

• Health or science related college degree or equivalent education and experience.
• Understanding of medical terminology
• Previous experience working in a lab setting or with basic sample processing
• Previous experience with research applications used in the UW CTI: OnCore, eBinders (Florence), Advarra Payments, EPIC, etc.
• Experience with training staff
• Experience working on at least one FDA regulated Clinical Trial
• Experience working on industry sponsored clinical trials
• Independent, proactive individual with minimal need for oversight

Education:

Bachelor’s Degree preferred; preferably in a health or science related field.

How to Apply:

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under . You will be prompted to upload the following documents.

• Cover Letter
• Resume

Please note, there is only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.