Advertising Summary: Virginia Commonwealth University (VCU)
School of Medicine is a premier academic medical center located in
the heart of Richmond. Accounting for almost half of VCU’s
sponsored research, the School of Medicine is internationally
recognized for patient care and education. Virginia Commonwealth
University is an equal opportunity employer.
Unit: School Of Medicine MBU
Department: Internal Medicine
Department Summary: Founded more than 20 years ago,
the Pauley Heart Center is today the top-ranked heart center in
Virginia.
Cardiovascular disease (CVD) is the leading cause of death
nationwide and in Virginia. Pauley's mission is to improve
cardiovascular care and reduce health disparities for all through
interdisciplinary, cutting-edge, clinical, translational and
community-based research; training and developing the next
generation of cardiovascular clinicians and researchers across all
levels of education; and providing innovative and accessible
cardiovascular procedural care (both surgical and catheter-based)
that is the best in the Commonwealth. Pauley is a regional and
national leader in research, education, and clinical programs
involving electrophysiology; advanced cardiac imaging (MRI, CT,
echo); advanced heart failure, including device-based treatments,
total artificial heart, and heart transplant programs;
cardio-oncology; high-risk percutaneous coronary interventions;
adult congenital heart disease; and exercise-based cardiovascular
disease prevention.
Position Summary:
The Clinical Research Program Coordinator provides operational and
administrative support for a high-volume cardiovascular clinical
research program under the direction of the Lead Cardiology
Clinical Research Manager. This position serves as a central
liaison among clinical area managers, investigators, study
sponsors, research staff, and institutional partners to facilitate
the efficient startup, implementation, and ongoing management of
clinical research studies. The coordinator helps ensure that
research activities are well organized, compliant with
institutional and regulatory requirements, and aligned with study
timelines. This role also provides broad programmatic support
across study operations, regulatory activities, fiscal
administration, academic productivity, and trainee
engagement.
Core Responsibilities:
1. Clinical Research Operations and Study Coordination
- Serve as the primary liaison between the Cardiology Clinical
Research Manager and clinical area managers, investigators, study
sponsors, and research personnel to facilitate communication and
coordinate research activities.
Support the startup and activation of new clinical research
studies by coordinating operational requirements and ensuring
readiness within the clinical environment.
Perform study coordination activities, including participant
scheduling, visit coordination, and study logistics, as
assigned.
Coordinate investigator, laboratory, and multidisciplinary
research meetings to support study planning, implementation, and
ongoing collaboration.
Monitor study progress, including startup milestones,
enrollment goals, and project timelines, escalating potential
delays or barriers as appropriate.
Assist with special projects and provide operational support to
maintain efficient research program workflows.
2. Program Administration & Research Support
- Provide administrative support for research fiscal activities,
including coordination with pre-award and post-award administrators
as needed.
- Assist with sponsor communications, study documentation,
contracts, and other administrative processes supporting clinical
research operations.
- Support manuscript preparation and submission, including
formatting, reference management, journal submission, and document
coordination.
- Assist investigators with preparation and maintenance of NIH
and other sponsor biosketches, curricula vitae, and supporting
documentation.
- Prepare correspondence, reports, presentations, and other
program documents to support research initiatives and leadership
needs.
- Perform additional administrative and operational duties as
assigned to support the cardiovascular clinical research
program.
3. Collaboration, Education & Program Development
- Foster effective communication and collaboration among
investigators, research coordinators, clinical staff, sponsors, and
institutional stakeholders.
- Support the onboarding, orientation, and mentorship of
undergraduate students, graduate students, medical students,
postdoctoral fellows, and clinical fellows participating in the
research program.
- Assist trainees with research documentation, project
organization, and program-related activities under investigator
supervision.
- Promote consistent research processes and best practices to
enhance program efficiency and quality.
- Contribute to continuous improvement initiatives that
strengthen research operations, participant recruitment, and
overall program performance.
4. Regulatory, Data & Documentation Management
- Maintain essential study documents and investigator files in
accordance with institutional policies, sponsor requirements, and
Good Clinical Practice (GCP) guidelines.
- Assist regulatory coordinators with Institutional Review Board
(IRB) submissions, continuing reviews, amendments, safety
reporting, and other regulatory activities as needed.
- Support study data management activities, including data entry,
quality assurance, document reconciliation, and query
resolution.
- Ensure accurate organization, maintenance, and archival of
study records and research documentation.
- Prepare and maintain reports, tracking tools, and study metrics
to support program oversight and compliance.
Qualifications:
Minimum Qualifications
- Bachelor's degree in a health sciences, biological or
behavioral sciences, public health, nursing, or related program
or three (3) years of experience working in a clinical,
healthcare, or research environment.
- Strong organizational skills with the ability to manage
multiple priorities, deadlines, and projects simultaneously.
- Excellent written and verbal communication skills, with the
ability to collaborate effectively with multidisciplinary teams and
external partners.
- Demonstrated proficiency with Microsoft Office Suite (Word,
Excel, Outlook, PowerPoint) and the ability to learn new software
applications and research systems.
- Strong attention to detail and ability to maintain accurate
records while handling confidential information.
- Ability to work independently while exercising sound judgment
and contributing effectively as a member of a collaborative
team.
- Demonstrated ability to work in and foster an environment of
respect, professionalism and civility with a population of faculty,
staff, and students from all backgrounds and experiences, or a
commitment to do so as a staff member at VCU.
Preferred Qualifications
- Prior experience supporting clinical research, clinical trials,
or academic research in a healthcare or university setting.
- Working knowledge of Good Clinical Practice (GCP), human
subjects research regulations, or Institutional Review Board (IRB)
processes.
- Experience with clinical research databases or electronic data
capture systems (e.g., REDCap, OnCore, Epic, or sponsor electronic
data capture platforms).
- Experience coordinating meetings, managing project timelines,
or providing administrative support for complex programs or
multidisciplinary teams.
- Experience supporting scholarly activities, including
manuscript preparation, literature management, grant applications,
or preparation of NIH biosketches.
Salary Range: $55,000 - $62,000
Benefits : All full-time university staff are eligible for
VCU’s robust
benefits
package that includes comprehensive health benefits, paid annual
and holiday leave, generous tuition benefits, retirement planning
and savings options, tax-deferred annuity and cash match programs,
employee discounts, well-being resources, abundant opportunities
for career development and advancement, and more.
FLSA Exemption Status: Exempt
Hours per Week: 40
Restricted Position: Yes
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
University Job Title: 3411B - Clinical Research Coordinator
Base
Contact Information:
Contact Name: Olivia
Botelho
Contact Email: Olivia.Botelho@vcuhealth.org