"Club Sports Coordinator"

Club Sports Coordinator

Company:
Villanova University

Job Location:
Villanova, 19085

Category:
Athletics - Recreation Services

Type:
Full-Time

Posting Number: 20260028S

Location
Villanova, PA

Work Schedule: full-time/12-months

Department: 775-Athl - Intramurals

Position Summary

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Club Sports Coordinator supports the delivery of Villanova's Club Sports program across all campuses by coordinating daily operations, student leadership, volunteer coaches, and game-day logistics. Villanova's program includes 30+ competitive club teams, supported by 90+ student officers and 10+ volunteer coaches, and engages over 1,000 student participants annually. Reporting to the Director of Fitness & Recreation - Programming and Structured Sports, this role ensures that club sport activities are organized, safe, compliant, and well supported while fostering student leadership, engagement, and community.

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities

Club Sports Operations & Risk Management
\* Coordinate the day-to-day operations of Villanova's Club Sports program, including scheduling competitions, reserving facilities, processing equipment orders, coordinating travel, and supporting fundraising activities.
\* Ensure club activities comply with safety standards, travel policies, competition rules, recruiting and marketing guidelines, and University policies.
\* Serve as the primary operational liaison between Club Sport Officers and the Director of Fitness & Recreation - Programming and Structured Sports.
\* Coordinate home contest management and game-day operations.
\* Work closely with the Intramural Sports Coordinator on shared facility scheduling. - Maintain club sport equipment inventories and participation records.
\* Maintain club sport equipment inventories and participation records.
\* Support the development, implementation, and enforcement of club sport policies and procedures.
\* Report facility and custodial needs to appropriate personnel.

Student & Volunteer Leadership Coordination
\* Serve as the primary operational liaison to Club Sport Officers.
\* Organize regular meetings with club leaders and coordinate leadership development workshops.
\* Coordinate volunteer coach onboarding and required background clearances.
\* Support training for officers, volunteers, and student staff related to safety, emergency response, and department expectations.
\* Provide day-to-day supervision and support for student game-day operations assistants.

Equipment, Budget & Resource Stewardship
\* Support club sport budgeting, purchasing, fundraising, and financial tracking in coordination with department leadership.
\* Assist clubs with facility reservations, travel arrangements, and equipment orders. - Maintain inventory of club sport equipment.
\* Maintain inventory of club sport equipment.
\* Support fiscally responsible club sport operations by monitoring transactions and supporting budget tracking.

Campus & Departmental Support
\* Assist with fitness and recreation facility operations, intramural sports, and Dixon Center rentals and camps as needed.
\* Participate in department-wide initiatives and professional development activities.

Minimum Qualifications

Formal Education
\* Bachelor's Degree required, preferably in Recreation Management, Sports Management, or a related field.
\* First Aid, CPR, and AED certification (must be obtained within a specified period after hire).

Work Experience
\* 0-2 years of experience in organized sports, athletics, campus recreation, or a related student-centered environment.
\* Relevant student employment, internships, or graduate assistantships may count toward experience.
\* Experience working in a customer-facing or student leadership environment.

Work Skills (e.g., written and verbal communication skills)
\* Strong organizational, communication, and interpersonal skills.
\* Ability to coordinate schedules, priorities, and logistics across multiple teams and activities.
\* Ability to work collaboratively with students, volunteers, and campus partners.
\* Ability to learn recreation management and scheduling systems

Specific Job Knowledge
\* Familiarity with organized sports programs and basic sport rules.
\* Understanding of safety and risk management principles in recreational or competitive sports.
\* Commitment to student development, wellness, and community engagement.

Equipment Knowledge
\* Proficiency with standard computer applications (e.g., Microsoft Office, email, scheduling tools).

Other:
\* Some evening, weekend, and early-morning hours are required based on program and event schedules.

Preferred Qualifications

Formal Education
\* Bachelor's degree.

Work Experience
\* 1-2 years of experience supporting club sports, intramurals, athletics, or campus recreation programs.
\* Experience mentoring, training, or supervising student leaders or employees.
\* Experience coordinating events, travel, or competitive schedules.

Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)
\* Knowledge of collegiate club sports operations, policies, and best practices.
\* Familiarity with travel policies, risk management, and game-day operations.
\* Understanding of student leadership development in a recreation or athletics setting.
\* Familiarity with collegiate recreation standards such as NIRSA.
\* Familiarity with recreation management software (e.g., DSE, Fusion, Sub It Up).
\* Familiarity with basic sporting equipment, scoreboards, and field or court setups.

Physical Requirements and/or Unusual Work Hours

Tools, machinery and equipment used:
\* Sporting and recreation equipment such as goals, nets, scoreboards, timing systems, and game-day supplies.

Environmental conditions: (any unusual/adverse conditions such as exposure to chemicals, noise, illumination, air quality, weather exposure etc.).

• Work is performed in indoor and outdoor athletic and recreation facilities, including fields, courts, gyms, and event spaces.
• May include exposure to noise, weather conditions, lighting variations, and large crowds during competitions and events.

Physical requirements: (items such as lifting, pushing, pulling, standing or sitting for extended periods of time, manual dexterity, walking etc.)

• Requires the ability to walk, stand, lift up to approximately 45 pounds, and move equipment throughout recreation facilities, perform game-day and facility checks, and use standard office and event-related equipment.

Special Message to Applicants

This position will be available starting June 2026.

Closing Date (11:59pm ET)
03/13/2026

Salary Posting Information

This position falls within salaried grade 12 and the range for this position is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.