"College Coordinator"

Position Summary

The College Coordinator plays a pivotal role as the administrative lead for Lovett College, one of eleven undergraduate residential colleges at Rice University. The College Coordinator collaborates closely with the Lovett College magister(s) to ensure the seamless day-to-day operations of the college. Reporting to the college magister and with a secondary reporting line to the assistant dean, the Coordinator is responsible for managing Lovett College's office, overseeing the college budget, and actively contributing to the planning and execution of college-wide events and programming.

Ideal Candidate Statement

The Lovett College Coordinator provides a safe and welcoming environment for students and core team members. The Coordinator will oversee the college's day-to-day operations and monitor several budgets while coordinating events throughout the year. The ideal College Coordinator is well-organized and comfortable implementing administrative processes, tracking expenses, and using spreadsheets. The ideal candidate will have excellent communication skills and experience mentoring students and college core team members around administrative processes that support the college's operations. As a self-starter, the Coordinator will guide students in a supportive manner without directly managing them.

Workplace Requirements

This position is exclusively on-site, requiring all duties to be performed in person full-time at Rice University. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range

$45,000-$46,500 annually, contingent upon experience and qualifications
*Exempt (salaried) positions under FLSA are not eligible for overtime.*

Minimum Requirements

• Bachelor's Degree
  + In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• 1+ years of experience in a business office or university department setting
  + In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills

• A commitment to diversity and inclusion
• Effective communication skills, including written, oral, and visual
• Ability to apply student development and learning outcomes theories
• Ability to manage events and programs
• Ability to learn processes to complete financial transactions
• Excellent customer service and interpersonal skills

Preferences

• One year or more in related student services or administrative office experience
• Experience working with college students
• Rice experience
• Knowledge of a university setting and associated terminology
• Knowledge of FERPA and Title IX
• Experience with Banner, Google Docs, BOX, Adobe Sign, Oracle Systems

Essential Functions

• Supports department and area mission, vision, and goals
• Assists in the development, planning, and implementation of programming and outreach for student leaders and the campus community
• Coordinates leadership development programming for student leaders
• Responsible for logistics and marketing related to area(s) of responsibility
• Implements, administers, and evaluates day-to-day business and administrative activities of the college
• Assists in managing unit budgets and monitors and approves expenditures, including iO line manager for student accounts and delegate for magister expenses
• Provides guidance to students on a range of issues to assist them in making appropriate choices and decisions and directs them to the appropriate University resources
• Documents and assesses area functions on a regular basis
• Contributes to the development of marketing materials and strategies; assists in planning and developing programming activities, outreach functions, events, and fundraising
• Performs all other duties as assigned

Additional Functions

• Manages the college office, including receiving, processing, and distributing mail
• Guides student leaders to nurture independence in the experiential learning environment
• Assists the college magisters and core team members with crisis management related to student well-being, inclement weather, college functions, etc.
• Assists in the housing process at the college in collaboration with the college magister, student leadership, and Housing and Dining

About Rice

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name -- RICE -- Responsibility, Integrity, Community and Excellence.

Special Instructions to Applicants

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

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