"College Facilities Specialist (Administrative Analyst/Specialist, Exempt I)"

Position Summary

The College of Sciences is seeking a collaborative, solutions-oriented College Facilities Operations Analyst to serve as the primary college-side liaison for facilities planning, space utilization, and operational coordination across eight academic departments and a wide range of instructional and research laboratory environments. This position owns the intake, prioritization, and follow-through of College facilities needs, working in close partnership with central campus units to ensure spaces effectively support the College's academic, research, and administrative mission.

Key Responsibilities

• Serve as the primary college-side point of contact for facilities-related needs (particularly laboratories) across all departments in the College of Sciences
• Own the intake, prioritization, coordination, and follow-through of facilities requests and improvement initiatives
• Coordinate with SDSU Facilities Services, Environmental Health & Safety, and Project Management to support facilities operations and projects
• Support space planning and utilization efforts for instructional, research, and office environments
• Track facilities-related projects, work orders, and budgets; communicate status and impacts to stakeholders
• Provide lead work direction to facilities support staff and support compliance with university policies and safety standards

Why Join Us?

• Play a central role in maintaining safe, efficient academic facilities
• Collaborate with faculty, staff, and leadership across diverse science disciplines
• Contribute to strategic projects and events that support the college's mission
• Build expertise in facilities coordination, team oversight, and academic operations

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated as exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The College of Sciences is a diverse academic institution encompassing eight academic departments, eight joint doctoral programs, and a multitude of academic program areas. Additionally, it houses the California State University Program, the Education and Research in Biotechnology program, the Coastal and Marine Institute, the Center for Research in Mathematics and Science Education, the Molecular Biology Institute, and off-campus sites including the San Diego State University Field Stations, the Mt. Laguna Observatory, and the Coastal and Marine Institute Laboratory. Within its ranks, the College boasts a dedicated faculty comprising over 260 full and part-time members, along with a support staff of 80 clerical and technical employees. Their interests span a wide spectrum, encompassing both teaching and research.

Leading the College is the Dean, who is assisted by two Associate Deans, an Assistant Dean of Student Affairs, a Resource Manager, and administrative support personnel. The Dean's Office takes responsibility for overseeing all facets of the College's operations, including the initiation, execution, and ongoing support of instructional and research initiatives, as well as planning for the College's future.

For more information regarding the College of Sciences, click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Facilities Planning & Space Management - Ability to assess, allocate, and optimize instructional, research, and office space in alignment with academic and research priorities.
• Project Coordination - Experience in planning, budgeting, and tracking renovation, construction, or maintenance projects, including scheduling and contractor/vendor coordination.
• Budget Development & Cost Analysis - Skilled in developing renovation/maintenance budgets, monitoring expenditures, and preparing financial reports to support decision-making.
• Laboratory Building Systems Knowledge - Familiarity with HVAC, electrical, plumbing, laboratory infrastructure, and other facility systems common in academic and research environments.
• Regulatory Compliance & Safety Oversight - Knowledge of OSHA, fire/life safety, ADA requirements, and Environmental Health & Safety standards specific to laboratories and science facilities.
• Data & Reporting Tools - Proficiency with facilities management systems, work order software, space utilization databases, and reporting dashboards.
• Procurement & Contract Oversight - Ability to work with university procurement systems, vendors, and contractors to ensure services are delivered on time, within scope, and in compliance with policies.
• Leadership & Team Supervision - Skilled in leading facilities staff, setting priorities, scheduling work, and ensuring a collaborative and service-oriented culture.
• Communication & Stakeholder Engagement - Strong interpersonal skills to effectively engage with faculty, staff, students, and external partners; ability to explain technical issues in clear terms.
• Problem-Solving & Crisis Management - Ability to address urgent facility issues, coordinate emergency responses, and implement practical solutions quickly.

University/College and/or public agency laboratory experience is highly desirable. Experience working with diverse groups (faculty, staff, students, administrators, contractors) and effectively communicating technical and project-related information is desirable.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:

Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines.

• Initial step placement is not expected to exceed Step 8 ($6,069) for highly qualified candidates.
• CSU Classification Salary Range: $5,274 - $7,684 per month (Step 1 - Step 20).
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

Supplemental Information

Apply by February 23, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.