Communications Coordinator, Wharton Undergraduate Division
Job Description Summary
Wharton School Overview
Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education's individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a diverse population of staff, representing a rich array of backgrounds, expertise, and cultures. To learn more, visit www.wharton.upenn.edu.
The Communications Coordinator plays an integral role in the Undergraduate Division's communications efforts by updating and maintaining websites; drafting, formatting, and proofreading communications and marketing materials; coordinating content production; and ensuring consistent, brand-aligned messaging across platforms. Reporting to the Associate Director of Communications, the role supports students' academic exploration and co-curricular engagement, while upholding Wharton and University standards.
Job Description
Responsibilities include but are not limited to the following:
- Assist with monitoring, maintaining, and updating the Division websites, ensuring that all information is current and relevant
- Assist with drafting, formatting, and proofreading Division communications and marketing materials (e.g., newsletters, event announcements, Life at Wharton LCDs)
- Support Division's frontline communication needs, including moderating class listservs and Life at Wharton monitors, and responding to communications-related inquiries
- Assist with developing, documenting, and disseminating communication policies, procedures, and best-practice guidelines for staff and student organizations
- Coordinate content (print, digital, audio/visual) development with the associate director and program staff
Required Qualifications
- A bachelor's degree or equivalent combination of education and experience.
- 3 to 5 years of relevant professional experience supporting communications, marketing, or digital content initiatives.
- Demonstrated experience maintaining and updating websites, including content revisions and basic page builds (WordPress or comparable CMS).
- Experience creating or editing basic graphics and templates for digital use (Adobe Creative Suite and/or Canva).
- Experience drafting, editing, formatting, and proofreading written communications for diverse audiences (e.g., newsletters, announcements, web content).
- Exceptional organizational and project management skills and attention to detail.
- Ability to work independently and as part of a team.
- Strong interpersonal and communication skills, with the ability to collaborate effectively with staff and students.
- Manage multiple priorities, meet deadlines in a fast-paced environment, and can adjust to changing priorities and needs.
- Proficient in Microsoft Office (PowerPoint, Excel, Word, Outlook).
- Familiarity with HTML and form builders (e.g., Gravity Forms).
Preferred Qualifications
- Proficient in Adobe Photoshop, Lightroom, and/or Illustrator.
- Experience supporting CampusGroups or similar enterprise community platform.
- Familiarity with basic analytics and reporting for websites, email campaigns, and/or social media (Google Analytics, Sprout Social).
- Familiarity with email marketing tools and e-newsletters, including content preparation and formatting (Campaign Monitor, Constant Contact, MailChimp, etc.).
- Working knowledge of brand standards and ability to apply them consistently across digital and print materials.
Job Location
Philadelphia, Pennsylvania
Department / School
Wharton School
Pay Range
$55,000.00 - $65,000.00 Annual Rate
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