Community Funding Coordinator

Imperial College London - Department of Physics

Placed On: 6th March 2026

Closes: 26th March 2026

Job Ref: NAT02152

About the role

Are you a detail-oriented professional with strong financial acumen and a passion for operational efficiency? Join our newly established Community Administration team in the Department of Physics at Imperial as a Community Funding Coordinator, ensuring the smooth running of financial and research administration processes.Your role will be critical in maintaining effective financial oversight and supporting research grants.

You will work as part of a team of three Community Funding Coordinators which will require closely with colleagues across the Department, supporting academic staff and researchers with managing their funding portfolios. The role requires a high level of accuracy, discretion, and confidentiality when handling financial and research-related information.

This post is two years fixed term in the first instance, full time (35 hours per week) and with a commitment to primarily being on campus due to the customer facing nature of this role. Responsibilities will include:

Post-Award Research Management

• Work with the Knowledge Hub Operations Coordinators in the Physics Knowledge Hub to manage the transition from pre-award to post-award research administration.
• Ensure all documentation, budgets, and compliance requirements are in order.
• Acquire in depth knowledge funding terms and conditions to identify and address any unique requirements or risks.
• Collaborate with Community Administrators and Knowledge Hub providing PIs with necessary guidance and resources.

Financial oversight

• Meet with academics on a regular basis to share financial oversight from a variety of sources to help budget for future expenditure.
• Communicate with Community Administrators as to when to advertise and submit contract changes.
• Provide regularfinancialupdates to academic and research staff on their funds,highlighting spending trends, encumbrances, available balances, and areas of concern.
• Track reporting deadlines, coordinating with the Knowledge Hub to ensure timely submission of reports and timesheets

We’re looking for someone who is:

• Highly organised with excellent time management skills
• Confident managing multiple priorities and meeting deadlines
• Experienced in financial administration, management, and reporting
• A strong communicator with great interpersonal skills
• Experienced in independently producing clear and accurate written materials
• Skilled in Microsoft Office (Word, Excel, PowerPoint)
• Proactive, adaptable, and detail‑focused

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 41 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

If you require any further details about the role, please contact: Judith Baylis (j.baylis@imperial.ac.uk).

Interviews will be held in person on 15th April 2026.