Conference and Program Services Coordinator
GSU College of Law
Knowles Conference Center
These are exciting times at the College of Law (COL)
We are growing and we are thrilled that you are interested in being
a part of our team. We are surrounded by individuals empowered to
use their expertise and talents to achieve our mission to pursue
excellence.
Are you ready for us? Are you seeking an opportunity with purpose
and direction? If you are, we have the perfect opportunity for you!
We hire great people from a wide variety of educational, career,
and personal backgrounds, not just because it is the right thing to
do, but because it makes us a stronger team.
The College of Law is seeking (1) Conference and Program Services
Coordinator to join the already awesome team taking the department
to the next level of excellence!
The coordinator supports the College of Law departments, centers,
students, faculty and staff for planning and promoting internal
events.
This position reports to the Associate Director of the Conference
Center.
Please be advised that the hours for this position are listed as
Tuesday - Saturday, 8:30 am - 5:15 pm
WHAT MAKES
College of Law A GREAT PLACE?
- A knowledge-sharing organization that works collaboratively
with diverse partners.
- Professional development opportunity and mentorship
- A rapidly growing center within an academic setting
HERE IS WHAT YOU WILL DO
- Interact consistently with COL faculty, staff, students,
guests, event attendees, facilities staff, vendors, and catering
staff. Position may advise and counsel COL marketing management,
event management, students, and event attendees
- Position may have flexible hours to accommodate evening and
weekend events, as needed.
- Schedule will be Tuesday – Saturday, 8:30am – 5:15pm
- Physical requirements to include standing/walking/bending for
extended periods of time, and the ability to lift up to 50
lbs.
- Perform administrative support duties as needed, and provide
prompt and informed responses to customer inquiries.
- Skills in event management, customer service, organizing,
planning, and scheduling.
- Services provided include event consultation and planning,
arranging for technology support, coordinating food arrangements
and attendee assistance. Events managed range in size and
complexity from small meetings to large-scale building-wide
events.
- Establish and maintain a good relationship with students,
faculty, staff, vendors, etc.
SPECIFIC JOB DUTIES
- Support event planning, coordination, and preparation to
include catering orders, assisting in the registration process,
promotional material distribution, etc.
- Coordinates event design and menu planning for smaller,
reoccurring annual events, and assists with event planning for
larger, College of Law Signature events.
- Assist with developing event programs and agendas. Work with
program and event staff to determine catering needs.
- Ensure adherence to planned format/setup, compliance with
regulations. Maintain strong knowledge of various types of setups
and the compatibilities of spaces. Coordinates the setup with the
caterer and Event Planner II for scheduled events.
- Ensure all meeting spaces and rooms are kept in a clean and
orderly manner.
- Pre-event walk-throughs and post-event follow-ups to determine
adequacy of services provided in support of the event.
- Oversee event happenings and act quickly to resolve
problems.
- Manages parking requests for entire college. Works with clients
to reserve V-lot parking spaces, provide direction and maps, and
liaise with front desk and facilities teams to ensure guests arrive
and retrieve parking validation in a seamless manner.
- Provide regular updates to Conference Center staff on upcoming
events.
- Coordinate logistics for internal COL events for student
organizations and COL educational centers.
- Coordinate administrative services and event management
services within the College.
- Tues – Sat 8:30-5:15, may include evening events as
needed.
Qualifications :
Minimum Hiring Qualifications:
Bachelor's degree and four years of related experience; or a
combination of education and related experience.