"Contract/Grant Coordinator"

Contract/Grant Coordinator

Company: University of Oklahoma

Job Location: Oklahoma-Oklahoma City-Health Sciences Center

Category: Sponsored Programs, Grants, and Contracts

Type: Full-Time

Job Number: 252362

Organization: Dept of Pediatrics

Schedule: Work Schedule: 40 hours per week

Work Type: Onsite

Salary Range: Targeted salary of $50,300 annually, based on experience

Benefits Provided: Yes

Required Attachments: Resume

Job Description

Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. We are looking for a Contract/Grant Coordinator to join the team. This position provides professional staff support in proposal submission activities for the day-to-day functions of the statewide Oklahoma Emergency Medical Services for Children (EMSC) program.

Duties:

• Prepares required reports and documents, including budgets, for continuing HRSA Maternal Child Health Bureau grant regarding emergency medical services for children (EMSC) in Oklahoma.
• Maintains office records (administrative).
• Ensures files are continuously updated and prepared for audits.
• Conducts analysis of RFPs, RFAs, and PAs to ensure applications comply with sponsor requirements.
• Coordinates with ambulance services and hospital emergency departments statewide regarding pediatric emergency medical services, resources, trainings and grant surveys.
• Provides brief quarterly reports to Oklahoma's 8 OSDH Regional Trauma Advisory Boards on EMSC activities and projects.
• Collaborates with campus groups with the similar mission of emergency medical services trainings, injury prevention, and safe transport for children.
• Communicates and coordinates with program departments, fiscal and administrative offices, non-profit organizations, and state and federal agencies; responding to a variety of fiscal and administrative inquiries from inside and outside the University.
• Performs various forms of research, information gathering, problem solving, and interpretation of policies and procedures related to grant and contract proposals.
• Drafts correspondence or preparing paperwork as necessary to accept, modify or reject grants and contracts; establishing and maintaining related files. Transcribes and verifies data from source documents to maintain database of current and pending proposals.
• Develops, audits and reviews grant proposals and contracts.
• Performs various duties to successfully fulfill the function of the position.

Job Requirements

Required education: Bachelor's Degree, AND:

• 24 months experience in proposal submission and/or research administration

Equivalency/Substitution: Will accept 48 months experience in proposal submissions and/or research administration in lieu of the Bachelor's Degree for a total of 72 months experience.

Skills:

• Knowledge of standard bookkeeping and accounting procedures
• Advanced excel skills with ability to build and manipulate spreadsheets
• Able to understand a chart of accounts and code entries to proper account
• Advanced computer skills with wide knowledge of business software
• Proficient in Microsoft Office
• Detail oriented for accuracy of data and information
• Able to communicate well and build rapport quickly with students, faculty and staff
• Able to produce reports and complete work within deadlines
• Customer service

Working Conditions:

Physical: Communicate effectively and listens. Engage in repetitive motion.

Environmental: Standard Office Environment

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Oct 28, 2025

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