"Pre-Award Specialist"

Pre-Award Specialist

Job ID: 291933

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary

Manages pre-award activities using knowledge of Standard Operating Procedures (SOPs) for pre-award functions and awareness of federal rules and regulations related to research grant activity. Pre-award activities include, but are not limited to, assisting faculty and/or Principal Investigators (PIs) in the preparation and submission of grant and award intake for federal, state, local, and nonprofit sponsors. Builds and maintains partnering relationships with internal stakeholders and other operational departments while acting as a liaison with sponsors.

Responsibilities

KEY RESPONSIBILITIES:

1. Develops and provides detailed proposal checklists, templates, and timelines to manage workflows and help guide faculty and their staff through the proposal development process.
2. Reviews federal, state, nonprofit, and local grant applications
3. Provides guidance throughout the budget development process ensuring compliance and accuracy prior to proposal submission.
4. Obtains and/or provides institutional components of proposals and performs administrative validation on all proposal elements
5. Prepares proposals for submission to sponsors using electronic submission portals, including Cayuse (KSU's grants management system), Fast Lane/Research.gov, Assist, and grants.gov
6. Manages routing process in Cayuse or other electronic grants management system
7. Contributes to Sponsored Programs website to ensure it is user friendly, has useful information, and is up to date Facilitates Just-In-Time and other pre-award actions requiring institutional authorized review
8. Intakes awards and prepares internal documentation for hand off to other Sponsored Programs Administration units
9. Interacts regularly with and provide superior support and service to faculty and staff seeking sponsored funding
10. Serves as primary intermediary with all pertinent sponsors, faculty, staff and campus entities
11. Ensures compliance with all sponsor guidelines and deadlines and KSU policies

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education or an equivalent combination of education and/or experience

Required Experience
Two (2) years of related work experience in sponsored program proposal review, grant administration, or research development within a university, non-profit, or academic medical center setting

Preferred Qualifications

Additional Preferred Qualifications
Certified Research Administrator (CRA) or Certified Pre-award Research Administrator (CPRA)

Preferred Educational Qualifications
Advanced degree from an accredited institution of higher education

Preferred Experience
Experience with applying and interpreting Uniform Guidance 2 CFR 200, federal agency specific regulations, and non-federal sponsor guidelines
Experience with electronic grants management system

Proposed Salary

The midpoint of the salary range is $72,600. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES
Able to work independently without guidance
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Knowledge and understanding of relevant policies and/procedures that govern major federal and non-federal sponsors
Understanding of research administration roles and responsibilities for internal and external resources

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and professional phone and e-mail etiquette