Contracts Specialist I

Position Summary

The Office of Technology Transfer (OTT) at Rice University supports the commercialization of university research by managing intellectual property, pursuing patents, and facilitating partnerships with industry. OTT helps turn innovations into real-world products while advancing Rice's research impact.

The Industrial Contracts Specialist I, under the supervision of the Assistant Director for Contracts, will serve in the Office of Technology Transfer by assisting in drafting, negotiating, and administering research-related agreements with external partners, including but not limited to material transfer agreements, non-disclosure agreements, and data use agreements. This role supports the commercialization of Rice University research by ensuring agreements comply with university and federal policies, facilitating collaboration with faculty, staff, and external partners, and helping advance the university's research impact through effective contract administration.

Ideal Candidate Statement

The ideal candidate is an organized, detail-oriented professional with some experience in research administration or intellectual property management. They understand contractual issues in a university research environment, can assist in drafting and managing material transfer agreements, and communicate clearly with internal and external stakeholders. The candidate works independently while collaborating effectively, demonstrates attention to detail, and can manage multiple tasks in a fast-paced, client-focused environment.

Workplace Requirements

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.

Hiring Salary

$63,100 - $80,400

*Exempt (salaried) positions under FLSA are not eligible for overtime.*

Minimum Requirements

• Bachelor's degree
  + In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• 1+ years of experience in research, research administration, or intellectual property management
  + In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills

• Ability to draft, negotiate, and conclude industry research agreements under the supervision of management
• Understanding of the university research environment and policies
• Ability to clearly and effectively communicate information to internal and external audiences, Rice faculty, staff, and students; external university and industry partners; and all levels of management
• Analytical and problem-solving skills
• Demonstrated ability to administer contracts and grants
• Strong service orientation; demonstrated ability to work effectively in a fast-paced, action-oriented, customer-focused environment
• Detail-oriented, with the ability to work well independently and seek assistance when needed
• Excellent interpersonal skills
• Strong organizational skills and the ability to prioritize a variety of tasks and demands
• Strong computer skills, including Microsoft Office Suite, and the ability to learn applicable university and departmental systems

Preferences

• Experience working in a university setting or negotiating research-related agreements with universities

Essential Functions

• Negotiates and finalizes non-disclosure and material transfer agreements; drafts language to comply with university, federal, and other regulatory policies, requirements, and conditions
• Under supervision of management, negotiates and finalizes other research-related agreements as assigned
• Identifies contractual and policy issues such as research integrity policies, conflicts of interest, export control, and accounting; raises issues to appropriate university officials and provides follow-through until resolved
• Interprets and explains contract terms and conditions to students, faculty, and staff
• Collects and documents necessary internal approvals before contract execution, e.g., intellectual property assignments, required internal NDAs, and acknowledgment letters
• Facilitates interactions with other university research administration offices
• Assists management and other Industrial Contracts Specialists in revising standard agreements to reflect changes in university policies, federal regulations, and laws
• Participates in developing ideas for more effective client service
• Assists in development and training as needed
• Performs all other duties as assigned

Special Instructions to Applicants

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.

Please note that we are currently recruiting for this role at two different levels. The final position and salary will be offered commensurate with the successful candidate's experience and qualifications. We encourage you to apply to the specific posting that best aligns with your current professional background.