Coordinator, RI Sea Grant

POSITION SUMMARY: As part of Rhode Island Sea Grant, assist the Director, Assistant Director(s), and Principal Investigators (PIs) in overseeing and administering fiscal and business functions for the RI Sea Grant. Adhere to and implement documented University and Sea Grant protocols and best practices. Create and implement new systems and supporting processes necessary for successful grant administration. Support planning and administration of meetings, workshops and events.

KEY DUTIES AND RESPONSIBILITIES:

• Oversee and perform all phases of financial administration for RI Sea Grant programs, including Program Management, Program Development, Research, Workforce Development, Communications, and Community Engagement. This includes budgetary oversight of its federal, state, overhead, revenue, cost share and foundation funding and related accounts, as applicable. Duties include but are not limited to payroll and salary distributions; purchasing; managing contracts; creating and monitoring budgets; compiling financial data for reporting; and implementing donor award terms and conditions.
• Work with RI Sea Grant Director and Assistant Director(s) in strategic and financial planning, revenue projection, and fundraising. Develop budgetary forecasts and projections by program area and identify future fiscal program needs.
• Coordinate with RISG Extension fiscal support staff as they carry out financial administration of the RISG Extension Program.
• Develop budgets and produce all supporting documentation required by various donor Request for Proposal(s). Manage technical staff, researcher, and partner inputs necessary for proposal submission process.
• Serve as a liaison with the Graduate School of Oceanography's fiscal office and the University's Office of Sponsored Projects and other central administrative offices for responding to the needs of projects and adhering to federal and state and donor rules.
• Serve as the RISG liaison to the National Sea Grant Fiscal Officers network, serving as an officer and/or on committees within the network, as appropriate.
• Adhere to and implement documented University and Sea Grant policies, protocols, and best practices. As needed, create, implement, and evaluate systems to monitor both proposal submissions and post award grant administration.
• Work with RISG extension, communications, legal and other program staff, including funded researchers and their research fellows, to integrate and coordinate activities and events program-wide.

OTHER DUTIES AND RESPONSIBILITIES: Perform additional duties as required. Must be available outside of normal business hours to ensure proposal submissions and other sensitive deadlines.