"Coordinator III - Assistant Registrar"

Coordinator III - Assistant Registrar

Posted: 20-Nov-25

Location: Huntsville, Texas

Categories: Registrar, Staff/Administrative

Internal Number: 45058

Requisition: 202500311S

Occupational Category (Staff Positions Only): Professional

Hiring Salary: Monthly-Staff

Department: Registrar

General Requirements:

Bachelor's degree in related field is required. Three years of administrative, registrar, managerial office, experience in a college or university setting, or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position/Usual Duties:

Performs highly advanced and complex administrative functions for the Registrar's Office.

Primary Responsibilities (Staff Positions Only):

Collaborates closely with campus academic staff and key IT staff to verify all policies and procedures of the university are effectively communicated. Leads daily operations of the Enrollment Processing team staff and maintenance of academic, student, and course records in the Registrar's Office. Builds and maintains all pre and post term processing along with all part of term components in Banner to verify successful class schedule build, registration, and degree awarding processes. Oversees the student records database and identifies key issues and patterns when problems arise and looks beyond immediate problems to wider implications to resolve. Specialized knowledge related to the National Student Clearinghouse Reporting (which includes enrollment reporting and degree verification reporting) and the student resignation process and assists with university audit reviews. Manages requests from academic colleges and departments for changes and makes enhancements to the Banner system and processes to include but not limited to Meningitis, audits courses, study abroad registration, X-grades, and all end of term processes necessary for updating student records. Specializes in the Banner registration to ensure accuracy, integrity, and security of student records to include transcripts, making term comments, and performing and removing overrides. Applies high-level thinking and strong analytical skills to detail-oriented duties and projects. Tests Banner Student Module and Smartplan during upgrades, new processes, and updates to coding. Provides lead registration support to the campus advisors to include SAM Center and departmental staff. Analyzes data, evaluates, checks for accuracy, makes informed decisions, and processes corrections or updates. Designs, schedules, and leads specialized internal and external training. Understands department's role in accomplishing the University's mission. Complies with all State and University policies. Acts as liaison between department and internal or external customers. Participates in various committees, professional training, industry conferences, and conventions. Carries out supervisory responsibilities in accordance with the University's objectives, policies, and applicable laws. Performs other related duties as assigned.