"Coordinator of Athletics Facilities"

Coordinator of Athletics Facilities

Company: Villanova University

Job Location: Villanova, 19085

Category: Athletics - Athletic Administration

Type: Full-Time

Posting Number: 20254554S

Location: Villanova, PA

Work Schedule: full-time/12-months

Department: 730-Athl - The Pavilion

Position Summary

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Coordinator of Athletics Facilities position is responsible for the daily supervision and maintenance of athletics facilities and events, including event preparation and event management. Duties include facility management and maintenance, facilities access systems and work order systems for Athletics.

All duties must be performed in compliance with University, Conference, and NCAA rules and regulations.

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been, and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities

Game and Event Management

• Assist in managing all duties for Villanova Athletics events, special events and outside events, as assigned.
• Serve as primary contact for game day management for sports, as assigned. Complete and distribute Olympic sport event manuals for all assigned sports.
• Communicate with visiting teams to schedule practice times, arrival/parking procedures, locker room availability, etc.
• Hire, train, and supervise all associated student staff and game-day event staff.
• Serves as liaison to assigned campus operating units who require athletic facilities or are involved in athletic department events:
• Serve as primary contact and responsible for managing annual campus events, as assigned.
• Assist with event management for men's and women's Basketball, Football, Commencement, Big East Championships, and other larger events held in Athletics facilities.
• Assist with the scheduling of Athletics facilities.

Facility Management

• Responsible for various setups and breakdowns for events including but not limited to setting up tables and chairs, staging, carrying equipment, and monitoring for cleanliness,
• Assist with project management on various facility maintenance, renovation, and / or construction projects.
• Responsible for the building management and maintenance of Athletics facilities as assigned.
• Perform other duties as assigned.

Minimum Qualifications

Formal Education

• Bachelor's Degree in relevant professional field (e.g. Sport Management, Business Administration or related discipline)/

Work Experience

• 0-2 years experience in athletics administration, preferably with exposure to facilities and events management/

Work Skills (e.g., written and verbal communication skills)

• Ability to manage multiple projects under strict deadlines in a fast-paced environment/
• Strong organizational and verbal/written communication skillls.
• Collaborative team player with flexibility to work evenings, weekends, and holidays.
• Detail-oriented and proactive problem solver.

Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)

• Familiarity with how collegiate athletics events operate, including basic game flow and facility needs.
• Awareness of safety expectations, crowd considerations, and general event-readiness standards.
• Understanding of University policies and basic guidelines that apply to athletics spaces and events.
• General understanding of how campus partners (Facilities, Public Safety, Custodial, Parking) support operations.

Equipment Knowledge

• Proficiency with personal computer applications (word processing, spreadsheets, database, on-line work order systems).

Other

• Professional work environment with significant night and weekend hours.
• Strong integrity and character who shares a commitment for knowing and complying with NCAA, Conference, and University rules.

Preferred Qualifications

Formal Education

• Master's Degree in Sport Administration or related field.

Work Experience

• Two to three years of experience in athletics administration or intercollegiate sports management.
• Experience in a managerial or leadership role directing students and/or graduate extern.

Physical Requirements and/or Unusual Work Hours

Tools, machinery and equipment used:

• Utility carts, grounds equipment, etc..

Environmental conditions: (any unusual/adverse conditions such as exposure to chemicals, noise, illumination, air quality, weather exposure etc.).

• Some outdoor work in varying weather conditions

Physical requirements:

• Professional office and athletic venue settings.
• Significant evening, weekend, and holiday hours required to support Athletics schedules.
• Physical requirements include lifting, carrying, and setting up equipment; standing for extended periods during events; and outdoor work in varying weather conditions.

Salary Posting Information

This position falls within salaried grade 12 and the range for this position is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.