Coordinator of Faculty Support

Job Details

Kenyon College is seeking qualified applicants to fill the position of Coordinator of Faculty Support in the Provost’s Office. The Provost’s Office is a high-performing, collegial team dedicated to the administration and support of Kenyon’s Academic Division, encompassing approximately 200 faculty and 50 staff members. Reporting to the Provost, the Coordinator of Faculty Support provides administrative, financial, and operational support for the division while serving as a primary liaison for faculty, academic administrative assistants, and institutional offices. This role requires the development of institutional knowledge, sensitivity to diverse needs, and a strong commitment to discretion and confidentiality across personnel, financial, and institutional matters.

The Coordinator is detail-oriented, organized, and dependable, a multi-tasker with strong problem-solving skills, and has the ability to fluidly move between different categories of work. Strong interpersonal skills are essential in this role, particularly thoughtful communication, collaboration, and adaptability.

Key Responsibilities include:

General Academic Division Support

• Help new Associate Provosts and Provosts quickly acquire the background knowledge that helps them transition into effective administrators for the Academic Division. Coordinate and manage onboarding for new faculty and academic administrative assistants, including office setup and keys, and where to find essential services, e.g,. ID cards, BMV, etc. Maintain and update directory information regarding faculty and academic staff. Coordinate Outside Honors Examiners program, including distribution of guidelines, honoraria, approving related expenses, etc.

Financial and Fund Management

• Assist the Provost in identifying and prioritizing needs for Building & Grounds and Equipment Repair & Replacement (Capital) funds. Manage Repair & Replacement (Capital) funds, including coordinating request submissions, notifying departments of approved requests, and overseeing implementation of approved purchases. Communicate and advocate for operational needs with the Provost, ensuring informed decision-making and appropriate prioritization of resources. Oversee and manage departmental and equipment funds (e.g. science, math, fine arts, etc.). Approve purchases and monitor fund balances. Notify department chairs and administrative assistants of current fund balances once per semester. Administer Individual Faculty Development Accounts (IFDA) for faculty, including communication of policies and procedures, account setup with Accounting, approving expenditures, tracking and reconciling budgets, etc. Manage Startup Funds for new faculty, including communication of policies and procedures, account setup with Accounting, approving expenditures, tracking and reconciling budgets, etc. Kenyon Commerce, ensure faculty and staff are properly set up in the ordering system in concert with Accounting.

Liaison to Academic Administrative Assistants (AAs)

• In partnership with the supervising Associate Provost, educate faculty and AAs about their respective responsibilities in support of the academic departments/programs and respond to questions and concerns. Maintain knowledge of the day-to-day responsibilities and tasks of the administrative assistants. Provide support during staffing gaps, including temporarily assuming responsibilities to ensure continuity of departmental operations. Facilitate regular meetings of the AAs, liaison, and supervising Associate Provost, to share knowledge and best practices. Promote a healthy and open work environment for AAs and their faculty colleagues, ensuring concerns are heard, addressed appropriately, and aligned with institutional policies and expectations. Serve as a trusted advisor to academic administrative assistants, providing guidance, problem-solving support, and advocacy in navigating faculty and departmental challenges. Cultivate an environment where AAs feel empowered to develop processes and materials that support their work.

Facilities and Space Management

• Assist the Provost with Academic Division maintenance issues. Track and coordinate work orders and building maintenance. Maintain collaborative relationships with other divisional partners to develop awareness of upcoming maintenance work that could impact the Academic Division. In concert with Maintenance, communicate with impacted faculty and staff. Manage furnishings for academic and classroom spaces (e.g. furniture for offices, classrooms, shared academic spaces). Facilitate inspection and replacement of furnishings in disrepair. Cultivate useful contacts that can help with institutional furnishings and equipment. Assign and ready offices for new faculty, for faculty moves, for accommodation needs, etc. This includes requests for needed maintenance, purchases of office furniture and equipment, collaboration with IT to support technology needs, etc. Serve as an advocate for faculty, ensuring offices, labs, and classrooms are functional, appropriately equipped, and meet academic and instructional needs.

Building Construction and Renovation

• Assist the Provost with Academic Division building projects, including renovations, and ensure the Provost is kept up to date on ongoing projects. Collaboration with affected faculty/staff, the Design and Construction Office, and Maintenance to plan layouts, timeline, coordinate equipment needs, etc.

Minimum Qualifications

• Associate’s Degree or an equivalent combination of education, training, and experience. 5+ years of relevant administrative experience, preferably in a higher education setting. Excellent communication and organizational skills are essential. Strong interpersonal and professional skills are essential, e.g., thoughtful communication and collaboration, and the ability to multitask and problem-solve. Familiarity with systems and software such as Microsoft Excel, Google Drive, Quicken (account tracking and fund management), Banner (financial and administrative systems), Cognos (financial reporting and data analysis), and Kenyon Commerce (purchasing).

Application Process

Applicants should submit a cover letter, resume, and the names and contact information of references. Your cover letters should describe how your background, interests, and experience align with the position and how you plan to support Kenyon's work and mission.

Application Review will begin Monday, June 8, 2026, and continue until the position is filled.