Coordinator, Transition Programs (CTP/Vocational Skills)
POSITION TITLE: Coordinator, Transition Programs (CTP/Vocational Skills)
STATUS: Full Time
DEPARTMENT: Center for Continuing Education
DIVISION: Academic Affairs
CLASSIFICATION: Exempt
UNION: Non-Union
REPORTS TO: Director, Corporate & Community Services
PLACEMENT: Professional, Grade S09
HIRING RANGE: $60,049 - $67,555 annually
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.
POSITION SUMMARY
The Coordinator, Transition Programs provides direct oversight, leadership, and day-to-day administration of the College’s vocational skills programming and the pursuit of obtaining the federally recognized CTP designation. The role is accountable for program planning, implementation, staffing coordination, direct supervision, budget management, compliance, outcomes measurement, and continuous improvement to support students with disabilities in their transition to postsecondary education, employment, and independent living.
The Coordinator works independently on complex initiatives from planning through execution; ensures compliance with applicable federal requirements under the Higher Education Opportunity Act (HEOA) and institutional policies; and leads cross-functional collaboration with Academic Affairs, Disability Services, Financial Aid, faculty, workforce partners, and community agencies to deliver measurable student outcomes. The position handles sensitive information with discretion and maintains an overall standard of excellence for assigned programs and services.
ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
- Provide direct oversight, leadership, and administration for vocational skills programming and the federally recognized Comprehensive Transition and Postsecondary Program (CTP), including annual planning, scheduling, and continuous improvement.
- Establish program goals, service models, and standards of performance; translate priorities into work plans and timelines and monitor progress toward outcomes.
- Serve as the primary case manager for CTP students; develop, implement, and monitor individualized student success and transition plans aligned with IEPs and postsecondary goals.
- Coordinate and deliver transitional supports that build academic readiness, workforce readiness, self-advocacy, and independent living skills; provide guidance to students and families.
- Facilitate student access to postsecondary coursework, vocational training, credentialing opportunities, and experiential learning in collaboration with faculty and campus partners.
- Serve as the primary liaison between the program and Academic Affairs, Disability Services, Financial Aid, employers, school districts, and community agencies to ensure coordinated service delivery and compliance.
- Ensure ongoing compliance with institutional, state, and federal requirements related to CTP eligibility, documentation, financial aid coordination, student records, and program operations; prepare for audits, reviews, and required submissions.
- Hire, train, supervise, assign work, and evaluate program staff and instructors; provide coaching, performance feedback, and evaluations consistent with institutional practice.
- Develop, deliver, and coordinate training for staff, instructors, and campus partners regarding CTP processes, compliance requirements, student supports, and program procedures.
- Produce regular weekly, monthly, annual, and ad hoc reports related to enrollment, persistence, completion, employment outcomes, compliance, fiscal performance, and program effectiveness.
- Lead annual budget preparation, revenue and expenditure forecasting, variance analysis, and resource allocation recommendations; participate in annual planning and program review documentation and ensure fiscal stewardship aligned to institutional requirements.
- Build and maintain partnerships with campus departments, school districts, workforce partners, agencies, and community organizations to strengthen pathways, placements, and employment opportunities.
- Lead identification and coordination of grant and funding opportunities related to transition and vocational programming; support development of proposals and ensure accurate tracking, reporting, and stewardship of funded activities.
- Serve as a program designee for assigned operational matters and support continuity of services when needed.
- Assume other duties as assigned.
MINIMUM QUALIFICATIONS
- Bachelor’s Degree in Education, Special Education, Workforce Development, Social Work, Counseling, Rehabilitation Services, or related field.
- Four (4) or more years of progressively responsible experience in vocational programming, transition services, disability services, workforce development, or postsecondary education, including responsibility for program operations and outcomes.
- Demonstrated experience managing budgets (forecasting, monitoring, fiscal stewardship).
- Demonstrated supervisory experience (direct and/or functional supervision), including staff coordination, coaching, and performance feedback.
- Strong organizational and project management skills with the ability to coordinate multi-dimensional activities simultaneously; strong marketing orientation.
- Excellent oral, written and interpersonal communication skills. Good platform and instructional skills.
- Access to transportation for local travel required.
- Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
- Demonstrated commitment to the college’s core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.
PREFERRED QUALIFICATIONS
- Master’s Degree in Special Education, Counseling, Workforce Development, Higher Education, or related field.
- Knowledge of or experience working within a federally recognized CTP program.
- Knowledge of financial aid processes related to students with disabilities in transition programs.
- Experience developing and evaluating vocational skills and workforce readiness programming aligned to measurable outcomes.
- Experience supporting grants and reporting of program deliverables/outcomes.
- English and Spanish verbal and written communication proficiency.
- Demonstrated multicultural competence.
PHYSICAL DEMANDS
- Normal office physical demands.
- Ability to travel between campus locations and to and from community events.
WORKING CONDITIONS
- Duties are performed indoors in the usual office and/or outdoor environment.
BENEFITS
Click on the link for information about JJC's Benefits: Non-Union Support Staff, Professional, Administrative
PLEASE INCLUDE THE FOLLOWING ITEMS WITH YOUR APPLICATION:
- A cover letter with your interest in being considered for the position.
- Resume
- Unofficial Transcripts (must be included)
Full Time/Part Time:Full timeUnion (If Applicable):Scheduled Hours:40
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