Data Coordinator Trainee

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Cancer Surveillance System (CSS) is an integral part of the Division of Public Health Sciences Epidemiology Department of Fred Hutch. CSS was established in 1974 under contract with the U.S. National Cancer Institute's Surveillance, Epidemiology, and End Results SEER program. Its mission is to provide high quality data on all newly-diagnosed cancers (except non-melanoma skin cancers) occurring in residents of 13 counties in northwest Washington State. This department is responsible for the initial identification of 35,000 potential incident cases annually. CSS staff members perform all necessary activities to synthesize information from multiple sources and to adjudicate and validate 350 data items per case from traditional and non-traditional data sources.

Data Coordinators are responsible for reviewing all forms of HIPAA medical documentation for state mandated cancer registration and code over 350 data items for each new cancer diagnosis. In this position, one will be expected to consistently document and classify demographic, incidence, molecular, histologic, treatment and survival information following complex guidelines promulgated and annually updated by the national standard setters. Because this data is used to address clinical, epidemiologic and public health questions at both the local and national level, all staff members are required to participate in ongoing training to maintain a high level of technical accuracy demanded of this data. Nearly all aspects of this position are performed on a computer and from reading online source material. This is a reading-intensive position and requires someone who is capable of working independently.

Responsibilities

• Precisely apply the closely related but distinct lexicons for determining disease reportability, number of primaries, primary site and histology and for assigning various stage at diagnosis classifications.
• Synthesize patient's medical experience from diagnosis through first course of treatment following documentation protocols for various data source types.
• Document and classify data from traditional HIPAA medical documentation sources (EMR, NA, PR, HL7, and DI) and emerging new sources (MU CDA, ANSI-837, RIS, CHARS, and APCD) according to specific guidelines.
• Interpret, classify, and report on experimental, molecular, and pathologic test results from patient transcripts.
• Adjudicate discrepancies in data provided by various data sources.
• Perform targeted audits on outlier cohorts.
• Prepare written reports on data results as part of ongoing quality assurance protocols.
• Follow established protocols and provide recommendations for process improvements.
• Update existing procedural documentation and draft new procedures.
• Validate training exercises and provide narrative feedback on issues using prescribed format.
• Meet the minimum of 98% accuracy in incident reporting and progress to 99.5% accuracy.
• Meet the minimum productivity standards for the various workflows.
• Report on performance daily.

Qualifications

MINIMUM QUALIFICATIONS:

• BA/BS in a scientific field that includes college level anatomy, physiology, and medical terminology.
• Ability to apply the scientific knowledge within this specific area of study.
• High attention to detail.
• Clear and concise writing skills.

PREFERRED QUALIFICATIONS:

• Demonstrated experience with procedure or technical writing.
• Prior experience working in a data-driven environment.

The hourly pay range for this position is from $22.22 to $31.63 and pay offered will be based on experience and qualifications.Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).