Unit: Offc of Strategic Enrollment Mngmnt
Department: Office of the Univ Registrar
Department Summary: VCU’s Office of the University
Registrar(OUR) is searching for a Degree Planner Analyst. Reporting
to the Assistant Registrar for Degree Audit in the Office of the
University Registrar, the analyst maintains the degree planning
system for VCU, which maps degree requirements and creates
personalized, optimized academic plans for students and advisors.
The role combines technical systems analysis with an understanding
of academic advising and student success.
Core Responsibilities:
Manage the day-to-day operations of the Ellucian Smart Plan module
(55%)
- This involves configuring and updating the Ellucian Smart Plan
module to reflect institutional rules for course sequencing,
program requirements, and academic policies.
Work with other campus systems, particularly the Banner student
information system, to ensure seamless data flow and up-to-date
information for students and advisors.
Collaborate with academic advisors, registrar staff, and
faculty to analyze current advising practices and recommend
improvements using the Smart Plan system.
Participate in system upgrades, testing, and implementation of
new features, ensuring minimal disruption to advising
services.
Create and maintain internal and institutional forms and
spreadsheets (with associated security) through Google Drive
System.
Reporting and Analytics (25%)
- Assist with the creation and distribution of reports and
dashboards to track student progress, monitor trends in degree
completion, and support data-driven decision-making for enrollment
and retention strategies.
Training Material and Procedural Documentation (10%)
- Develop training materials for staff to ensure they can
effectively use the Smart Plan tools. Create and maintain system
documentation.
- Provide individual or group training to any institutional users
for Smart Plan application and its supporting processes as needed.
Assist with other duties as assigned (10%)
- Assist with degree audit and OUR projects.
Other Position Details
- This position is eligible for a hybrid work schedule where on
campus work is a requirement.
Qualifications:
Minimum Qualifications
- Bachelor’s degree in management, information systems,
mathematics, statistics or related field or equivalent experience
or training
- Strong analytical and rational deduction abilities.
- Ability to attend to details with minimal errors and
supervision.
- Demonstrated ability to work in and foster an environment of
respect, professionalism and civility with a population of faculty,
staff, and students from all backgrounds and experiences, or a
commitment to do so as a staff member at VCU.
Preferred Qualifications
- Experience with a student information system and/or degree
audit product, e.g., Banner, CAPP, Degree Works.
- Experience with SQL, SAS, or other programming languages.
Salary Range: Up to $45,000
Benefits : All full-time university staff are eligible for
VCU’s robust
benefits
package that includes comprehensive health benefits, paid annual
and holiday leave, generous tuition benefits, retirement planning
and savings options, tax-deferred annuity and cash match programs,
employee discounts, well-being resources, abundant opportunities
for career development and advancement, and more.
FLSA Exemption Status: Non-Exempt
Hours per Week:
Restricted Position: No
ORP Eligible: No
Flexible Work Arrangement: Hybrid
University Job Title: 35111N - Coordinator SS 1
Posting Closes: September 9th at 11:55PM
