Position Summary

The Department Administrator provides high-level operational and strategic support to the Department of Accounting and Information Systems at the Villanova School of Business (VSB). Serving as the primary point of contact, this individual represents the department with professionalism and builds strong, collaborative relationships with faculty, students, alumni, employers, and university partners.

This role plays a critical part in planning, coordinating, and executing a wide range of programs and events, including student initiatives, advisory board meetings, academic conferences, alumni engagement activities. The Administrator supports faculty recruitment and onboarding efforts, manages departmental budgets and procurement processes, and leads the development of key communications and publications, including the annual department newsletter.

In addition, this position contributes to AACSB reaccreditation efforts and supports broader departmental strategic initiatives. With a high degree of independence, the Administrator takes an innovative, solutions-oriented approach to identifying opportunities for process improvement, enhancing efficiency, and strengthening the overall effectiveness of department operations while ensuring alignment with VSB standards and priorities.

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

Duties and Responsibilities

Event and Program Management:

• Plan and assist department and advisory board meetings, department meetings, student events, academic conferences and workshops
• Coordinate event logistics, including room reservations, catering, program materials, travel and lodging arrangements, budget management, promotion, printing/signage, and other support.
• Work with the Chair and department faculty to help design and implement programs and events that support various student, alumni, and employer initiatives taking place in the department.
• Create and maintain the department calendar of meetings and events.

Strategic Support:

• Provide support to the Department of Accounting and Information Systems in pursuit of its strategic plans.
• Assist the Chair in coordinating departmental processes in support of AACSB reaccreditation efforts.
• Partner with and provide support to the Assistant Dean of Accreditation and Strategic Initiatives regarding ongoing accreditation initiatives related to the department.
• Coordinate critical activities related to faculty recruitment and hiring, including the onboarding of new faculty members.
• Work with the Chair to manage the department's budgets and expense activity to be in line with the department's strategic initiatives.

Department Operations:

• Receive and host visitors, manage email correspondence and telephone inquiries, and process information requests on a daily basis.
• Coordinate and manage office files - electronic and physical - related to the general operations of the department.
• Manage the department's inventory of office supplies, gifts, and branded materials.
• Assist the Chair in maintaining calendar and appointments, scheduling meetings, preparing meeting agendas and required reports. Make travel arrangements for the Chair upon request.
• Act as a liaison between the department and other University departments.
• As a member of the VSB administrative staff, work with colleagues to share best practices and collaborate on projects, training, and event management.

Department Communications:

• In collaboration with VSB MarCom and UCM, develop and manage departmental communications and publications to key stakeholders, ensuring all materials align with VSB brand standards.
• Lead the development and production of the annual department newsletter, including content creation, photo curation, and coordination with external vendors for editing and design.

Student Workforce and Data Support:

• Recruit, train, and supervise student workers.
• Identify tasks and projects to be completed by the student workers that will advance the department's strategic initiatives and increase productivity.
• Maintain a complete database of faculty and course information, including contact information, syllabi, and teaching schedules.
• Assist with graduation-related tasks, including the senior survey and the certification of minors and concentrations.
• Conduct ad hoc research relevant to department needs.
• Perform additional, related duties and assist with special projects as assigned