Job Summary

The Department of Mechanical Engineering (ME) at the University of Wisconsin-Madison is the largest department in the College of Engineering. The department serves over 1,700 undergraduate students and 200 graduate students across three-degree programs: Mechanical Engineering, Engineering Mechanics, and Aerospace Engineering (launching Fall 2026). ME is currently home to 56 tenured and tenure-track faculty members, 12 instructional staff, 15 administrative staff and 17 research staff. The…

department manages an annual operating budget of approximately $16 million and supports more than $30 million in annual research expenditures.

The Department Administrator serves as the department's chief administrative officer. This position oversees nearly every aspect of the department's administrative enterprise, including finance, communications, human resources, research administration and facilities. Operating with substantial independence under the general direction of the Chair, the Department Administrator is responsible for ensuring the effective, efficient, and compliant operation of a large, multifaceted department while coordinating a broad portfolio of complex administrative functions in support of the department's teaching, research, and outreach missions. The Department Administrator directly and indirectly supervises the fifteen administrative staff members in the department.

This is an exceptional opportunity for a motivated and accomplished administrator to contribute to the success of one of the nation's premier mechanical engineering departments.

Key Job Responsibilities

Provides leadership in developing and administering budgets. Oversees financial operations including grants, contract, and other funds to ensure adherence to prudent and generally accepted accounting practices, and compliance with Federal, State, university, and sponsor rules, regulations, laws and bylaws
Provides leadership for faculty recruitment, evaluation, development, and promotion processes
Provides oversight and management of office and research space on and off campus, department information systems, and regional network development
Responsible for communication and marketing of department activities, accomplishments, and department philanthropic activities including meeting with and engaging potential donors
Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
Provides leadership for the strategic and short-term planning processes, as well as obtaining and validating data needed for strategic decision-making
Provides leadership, guidance, and management of the department's research, teaching and service programs, and staff to ensure efficient and effective operations
Provides leadership and administrative oversight of basic and translational research programs including staffing, compliance, fiscal, information technology (IT), and facility needs
Provides leadership and oversight of training programs

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Department Administrator

University of Wisconsin - Madison

Madison, WI, USA

Job Summary

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Department Administrator

University of Wisconsin - Madison

Madison, WI, USA

Job Summary

This is a Preview Listing…

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Department Administrator

University of Wisconsin - Madison

Madison, WI, USA

Job Summary

This is a Preview Listing…

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Related Conferences

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Department Administrator

University of Wisconsin - Madison

Madison, WI, USA

Job Summary

This is a Preview Listing…

Related Jobs - August 28, 2026

Related Conferences

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AABA Annual Meeting 2027

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APS Division of Nuclear Physics Meeting (DNP 2026)

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Joint March Meeting and April Meeting — Global Physics Summit 2027