The Department Administrator will be engaged in all aspects of the department including recruitment, budgeting and reporting, student services and supervision.
Specific duties include, but are not limited to:
- Provide direct administrative support to the Department Chair including but not limited to assistance with strategic planning, calendar support and coordination of annual faculty review process.
- Administrative oversight of department operations includes serving as an advisor and confidant to the chair on matters related to department operations.
- Manage day-to-day operations of the pharmaceutical sciences graduate programs including onboarding, enrollment, tuition remission, appointment, academic monitoring, and coordinating services. General office management includes coordinating and executing day-to-day operations of the department, providing supervision of department staff, and setting up systems that result in clear reporting, consistent and responsible management, with an overall focus on compliance.
- The Department Administrator works closely with the SPPS Dean's Office, particularly in matters related to resource planning including financial reporting and projections, budget development, personnel and developing and implementing school and university policies and procedures.
- Provide supervisory oversight to department staff members, work study students, and student assistants.
Successful candidate must be able to collaborate with and support multiple members of a diverse school and university community, participating wherever necessary to ensure smooth and efficient operations, as well as continuously analyzing the work and identifying areas for improvement. They must be able to multitask across strategic project areas, ensure consistent follow-up and follow-through and have excellent communication skills.
Learn more:
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
- Bachelor's Degree Experience with 2 years of progressively responsible experience. Equivalent combination of education and experience would be considered.
- Must possess excellent verbal, written, and interpersonal skills
- Strong organization skills, attention to detail and ability to manage multiple projects
Preferred Qualifications
- Master's degree preferred.
Physical Demands
Salary Range
$57-151 - $70,402
Special Instructions Summary
Is a background check required for this posting?
Yes
Contact Information
Contact's Name: Rachel Poole
Contact's Pronouns:
Contact's Title: HR Specialist
Contact's Email: spps-hr@buffalo.edu
Contact's Phone: 716-645-6042
Posting Dates
Posted: 08/12/2026
Deadline for Applicants:
Date to be filled: 10/01/2026
