"Department Assistant - Engineering & Technology"

Job Details

Position Title: Department Assistant - Engineering & Technology

Job Category: University Staff

Employment Type: Regular

Job Profile: Department Assistant

The Engineering & Technology Department within the Robert F. Cervenka School of Engineering, College of Science, Technology, Engineering, Mathematics, and Management invites qualified candidates to apply for our Department Assistant position.

QUALIFICATIONS

Minimum / Required

• Excellent verbal and written communication skills.
• Excellent judgment, including sensitivity to personal and confidential information.
• Excellent interpersonal and customer service skills
• Experience working with Microsoft Office Suite, specifically, Word, Excel, and Outlook.
• Basic computer skills and functional knowledge of computer hardware/accessories and the internet.
• Can delegate and prioritize work.
• Attention to detail, proofreading, and editing skills.
• Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.
• Work independently and as part of a team environment and on collaborative efforts.

Highly Desired/Preferred

• Experience in an administrative and/or financial management position.
• Experience in higher education.
• Demonstrated commitment in establishing a positive work environment that embraces inclusion.

RESPONSIBILITIES

The primary responsibilities of this position include but are not limited to: provide administrative assistance to the department chair, department members and students; serve as the departments’ financial manager; purchase supplies and equipment; act as office manager/lead worker; manage departmental offices and processes; assist in curriculum management and entry; assist with recruitments and hiring paperwork; assist with instructor evaluations by students; general computer/technical support for office functions; and other related duties.

Official UW Title: Department Assistant AD085

DEPARTMENT INFORMATION

The R.F. Cervenka School of Engineering is comprised of the Engineering and Technology (E&T) Department which is one of eight departments in the College of Science, Technology, Engineering, Mathematics, and Management (CSTEMM). The department has approximately 40 full-time faculty and staff. The department provides courses for its well-established and accredited undergraduate programs in Computer & Electrical Engineering, Manufacturing Engineering (B.S. and M.S.), Mechanical Engineering, Plastics Engineering, Engineering Technology, and Packaging, plus other programs throughout the University.

UW-Stout’s Engineering and Technology Department is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

APPLICATION INSTRUCTIONS

Complete applications received by end of day, December 29, 2025 are ensured full consideration. Applications submitted after December 29, 2025 may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials:

• Cover letter (* See below)
• Curriculum vitae or resume

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.*

For questions regarding this position or recruitment, please contact:

Search Chair: Anne Schmitz
Email: schmitzann@uwstout.edu

ADDITIONAL INFORMATION

Competitive salary commensurate with qualifications and experience. A six-month probationary period is required.

Key Job Responsibilities:

• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations
• Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections
• May provide operational guidance and training on day-to-day activities of student workers and program staff
• Serves as a primary point of contact for the department
• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
• Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements