Process sabbatical leaves.
Initiate visa processing for new faculty appointments,
preparing and submitting required information to the appropriate
offices.
Communicate with new faculty to initiate the I-9 employment
verification process and provide guidance on required
documentation.
Enter, monitor, and process appointment transactions within the
Aurora system.
Review payroll registers and process educational loans and
unemployment claims.
Testing systems.
Other duties as assigned.
Working Conditions:
This position operates in a professional office environment and
requires extensive computer use, frequent coordination across
multiple offices, and management of multiple deadlines. The role
involves handling confidential personnel information and
maintaining a high degree of accuracy while supporting a
high-volume administrative operation.
Qualifications
Basic Qualifications:
Minimum of three (3) years of administrative or related
professional experience.
Additional Qualifications and Skills:
- Bachelor's degree or an equivalent combination of education and
relevant experience.
- Experience working in a complex administrative environment,
preferably within higher education.
- Strong organizational skills with the ability to manage
multiple processes, priorities, and deadlines simultaneously.
- Exceptional attention to detail and accuracy in compiling,
reviewing, and maintaining documentation.
- Excellent written and verbal communication skills.
- Ability to work independently while collaborating effectively
across multiple departments and administrative offices.
- Demonstrated ability to work effectively in a fast-paced,
high-volume, deadline-oriented environment.
- Sound judgment and discretion in handling confidential and
sensitive information.
- Strong customer service orientation and interpersonal
skills.
- Proficiency with Microsoft Office applications and the ability
to quickly learn enterprise systems, including Aurora and other
University administrative applications.
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Visa Sponsorship Information: Harvard University is
unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity
- Other Information: All offer will be made by FAS Human
Resources
Work Format Details
This position has been determined by school or unit leaders that
some of the duties and responsibilities can be effectively
performed at a non-Harvard location. The work schedule and location
will be set by the department at its discretion and based upon
operational needs. When not working at a Harvard or
Harvard-designated location, employees in hybrid positions must
work in a Harvard registered state in compliance with the
University’s Policy on
Employment Outside of Massachusetts .
Additional details will be discussed during the interview process.
Certain visa types and funding sources may limit work location.
Individuals must meet work location sponsorship requirements prior
to employment.
Salary Grade and Ranges
This position is salary grade level 055. Please visit
Harvard's Salary Ranges to view the
corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to
support a healthy work-life balance and your physical, mental and
financial wellbeing. Because here, you are what matters. Our
benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting
on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition
assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our
Benefits & Wellbeing
Page .
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to
equal opportunity and
non-discrimination . We seek talent
from all parts of society and the world, and we strive to ensure
everyone at Harvard thrives. Our differences help our community
advance Harvard's academic purposes.
Harvard has an
equal employment opportunity policy
that outlines our commitment to prohibiting discrimination on the
basis of race, ethnicity, color, national origin, sex, sexual
orientation, gender identity, veteran status, religion, disability,
or any other characteristic protected by law or identified in the
university's
non-discrimination policy . Harvard's
equal employment opportunity policy
and
non-discrimination policy help all
community members participate fully in work and campus life free
from harassment and discrimination.
