Development and Alumni Relations Administrative Specialist

Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: Typically, Monday through Friday 8:00 am – 5:00 pm

Advertised Salary: $40,000-$45,000 + commensurate with experience

Posting Date: 10/26/2026

Open until filled: Yes

Proposed Starting Date: 12/01/2026

Location of Vacancy: Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement:

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Classification Title: Administrative Assistant II

FLSA: Non-Exempt

FTE: 1.00

Minimum Qualifications: High school diploma or equivalent and 2 years of related experience

Position Summary:

The Development and Alumni Relations Administrative Specialist provides administrative support to the Terry College of Business Senior Director of Development and Alumni Relations. The Development and Alumni Relations Administrative Specialist is a critical component to the success of the Senior Director as well as to the success of the entire department.

Under the Senior Director’s leadership, the office of Development and Alumni Relations is responsible for building and coordinating connections with donors, alumni and friends to promote the Terry College of Business and its mission. The team is responsible for raising $20M+ annually in private gifts to support the University and Terry College Dean’s priorities. The Senior Director: (1) serves as the principal gifts officer for the Terry College; and (2) leads a team of 19 professionals in the planning and implementation of the Terry College’s: outreach and engagement of 70,000+ alumni, major giving and annual giving programs, and donor relations and stewardship efforts. Candidates will independently perform executive-support duties and operate in a fast-paced environment with multiple interruptions and high expectations.

This position involves attention to detail, excellent computer and writing skills, a positive/can-do attitude, and a friendly and calm demeanor. The position demonstrates initiative in assisting with other responsibilities and projects as needed to enhance the operations of the entire department of Development and Alumni Relations. This position is extremely confidential in nature, having access to confidential donor/alumni information, financial information, and employee/HR information.

Knowledge, Skills, Abilities and/or Competencies:

Excellent written and verbal communication skills, knowledge of UGA policies and procedures preferred.

Physical Demands:

Working in a normal office environment.

Is driving a responsibility of this position?: No

Is this a Position of Trust?: Yes

Does this position have operation, access, or control of financial resources?: Yes

Does this position require a P-Card?: No

Is having a P-Card an essential function of this position?: No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities:

Provide administrative support to the Senior Director

• Manage all communications with the Development and Alumni Relations staff and external constituents when the Senior Director is traveling/out of the office.
• Serve as secondary support for large events coordinated by the Development and Alumni Relations team. Examples include: gala, graduation, homecoming tailgate and other donor functions.
• Plan and implement team staff meetings.
  • Drive agenda, handle logistics and prepare handouts for monthly Development Staff meeting.
• Work closely with other units and departments to ensure effective communication and collaboration with the Office of Development and Alumni Relations. This includes partnership with: the Dean’s Office, Office of Marketing and Communication, Undergraduate Student Services, UGA’s Development and Alumni Relations teams, etc.
• Prepare presentations for board meetings, donor events, and other internal and external meetings.
• Attend pertinent meetings on campus and externally as needed/in the Senior Director’s absence.
• Coordinate travel arrangements for the Senior Director; arrangements include: rental cars, hotels, shuttles, air travel, donor entertainment reservations, etc.
• Coordinate expense reports on behalf of the Senior Director.
• Ensure all aspects of the office of Development and Alumni Relations efforts adhere to UGA and UGA Foundation policies.
• Maintain and coordinate all aspects of the Senior Director’s calendar and schedule.

Percentage of time: 45

Duties/Responsibilities:

Support Senior Director in the management of principal gift donors/prospects

• Responsible for all aspects of planning and logistics for Donor/Prospect Meetings (national in scope) including presentations, agendas, briefings, etc.
• Draft and send timely correspondence to principle gift donors/prospects and other external constituents on the Senior Director’s behalf; this involves thorough proofreading and writing skills. All correspondence should be confidential and professional.
• Maintain confidential files on all principal gift donors/prospects.
• Coordinate all aspects of high-level donor/prospect campus visits. Examples include: arranging parking, meetings, reserving conference rooms, etc.
• Prepare documents related to donor’s philanthropic commitments to the college.
  • Draft initial donor fund agreement language and facilitate processing between the donor and the UGA Foundation.
  • Facilitate gift processing.
  • Send pledge reminders.
• Prepare appropriate documents for direct fund raising activities to include: planned gift trust agreements, history of giving, menu of opportunities and letters of commitment, etc.
  • Assist in finalizing major and principal gifts to include multi-year pledge information and correct fund alignment.
• Manage donors/prospects meeting follow-up tasks:
  • Enter contact reports and data associated with donor/prospect interactions into GAIL database.
  • Enter gift plans in GAIL database to facilitate prospect management.
  • Letters to donor/prospect (some draft presentation involved).
• Manage the Senior Director’s data, alerts and calendar reminders.
• Serve as host for occasional visitors to campus.
• Ensure UGA Foundation policies and criteria are upheld in all aspects of data management.

Percentage of time: 45

Duties/Responsibilities:

Supervise student assistants employed in the Office of Development and Alumni Relations

• Responsible for supervision of student assistants (currently have 2).
• Coordinate and assign all projects for student assistants.
• Manage and approve students schedules and timesheets.

Percentage of time: 10

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name: Natalie Glenn

Recruitment Contact Email: nglenn@uga.edu