ABOUT UNIVERSITY ADVANCEMENT
Georgia State University Advancement works to further Georgia
State's status as a national leader in student success, research
and innovation, and cultural impact. By connecting with alumni,
engaging donors, and increasing philanthropic support for students
and scholars, we're helping to transform lives and build our global
community. The University Advancement Division furthers the
university and its mission through several departments, including
Development, Corporate & Foundation Relations, Alumni
Engagement & Annual Giving, and the Georgia State University
Foundation.
Alumni Engagement & Annual Giving,
The Office of Alumni Engagement & Annual Giving fosters
lifelong relationships between Georgia State University and its
more than 285,000 alumni worldwide by strengthening affinity,
deepening connections to the university, and creating meaningful
opportunities for engagement, advocacy, volunteerism, and
philanthropy.
Building upon the legacy of the Georgia State Alumni Association,
founded in 1929, the office serves alumni across the lifelong
engagement continuum and supports alumni and supporters throughout
the donor continuum, creating opportunities to stay connected,
informed, involved, and invested in Georgia State's future. Whether
through alumni programs and events, regional engagement, career and
networking initiatives, volunteer service, annual giving campaigns,
or donor stewardship efforts, the office provides multiple pathways
for alumni and supporters to engage in ways that are meaningful to
them.
Through an integrated approach to alumni engagement and
philanthropy, the office is building a sustainable engagement
ecosystem that strengthens affinity, engagement, advocacy, and
philanthropic support for Georgia State University. By advancing
volunteerism and leadership opportunities and leveraging
data-informed strategies, the team develops a strong pipeline of
engaged alumni, donors, advocates, and champions who contribute to
the university's continued success and impact.
These are exciting times at the University Advancement. We are
growing, and we are thrilled that you are interested in being a
part of our team. We are surrounded by individuals empowered to use
their expertise and talents to achieve our mission to identify,
cultivate, and steward donors.
Are you ready for us? Are you seeking an opportunity with purpose
and direction? If you are, we have the perfect opportunity for you!
We hire great people from a wide variety of educational, career,
and personal backgrounds, not just because it is the right thing to
do but because it makes us a stronger team.
University Advancement is seeking (1) Development Associate to join
the already incredible team taking Georgia State University to the
next level of excellence!
WHAT MAKES UNIVERSITY ADVANCEMENT A GREAT PLACE?
- Generous benefits, including health, dental, vision, tuition
assistance, retirement, etc.
A knowledge-sharing organization that works collaboratively
with cross-campus and external partners
Professional development opportunity and mentorship
A rapidly growing center within an academic setting
WHAT YOU WILL DO
Job Summary
The Development Associate serves as a key operational and
administrative partner to the
Associate Vice President for
Alumni Engagement & Annual Giving and provides
comprehensive support for departmental operations, project
coordination, travel logistics, event management, constituent
engagement, volunteer leadership initiatives, and annual giving
activities.
Working collaboratively across University Advancement, campus
partners, alumni, donors, volunteers, and external stakeholders,
the Development Associate helps ensure the successful execution of
alumni engagement programs, fundraising initiatives, donor and
alumni experiences, volunteer activities, and strategic
departmental priorities. The incumbent must exercise sound
judgment, maintain confidentiality, manage multiple priorities
simultaneously, and provide exceptional customer service in a
dynamic and fast-paced environment.
This position serves as a central operational resource for the
Office of Alumni Engagement & Annual Giving and provides
flexible support across departmental functions, including executive
administration, project coordination, event execution, travel
management, volunteer engagement, constituent services, and special
initiatives. The position may require occasional evening, weekend,
and travel-related responsibilities.
Job Duties
Department Operations, Executive Support, Project Coordination
& Financial Administration
- Provide administrative and operational support to the Associate
Vice President and the Office of Alumni Engagement & Annual
Giving.
- Coordinate calendars, meetings, communications, presentations,
reports, and departmental documentation.
- Support budget, purchasing, reimbursement, invoice processing,
and other financial administration activities.
- Coordinate multiple concurrent projects and initiatives,
monitor timelines, and ensure completion of key deliverables.
- Assist with departmental planning, strategic initiatives, and
special projects.
- Serve as a liaison with University Advancement colleagues,
campus partners, vendors, and external stakeholders.
- Identify opportunities to improve processes, workflows, and
operational efficiencies that support departmental effectiveness
and constituent engagement.
Alumni Engagement, Annual Giving & Constituent
Support
- Support the planning and execution of alumni engagement
initiatives and annual giving campaigns.
- Assist with stewardship, donor recognition, constituent
communications, and volunteer engagement efforts.
- Coordinate project timelines, campaign logistics, and
engagement activities that support departmental goals.
- Maintain constituent records and assist with reporting, data
management, and tracking engagement and fundraising outcomes.
- Utilize and support departmental technology platforms and
constituent relationship management systems to facilitate
engagement, fundraising, reporting, and operational
activities.
- Assist with constituent inquiries and ensure timely,
professional, and customer-focused service.
Event Planning, Logistics & Constituent Experience
- Coordinate the planning and execution of alumni, donor,
volunteer, and University Advancement events.
- Manage event logistics including venues, catering, audiovisual
support, registrations, transportation, materials, signage, and
staffing.
- Coordinate event communications, attendee management, and guest
experiences.
- Provide on-site support to ensure smooth event operations and
successful execution.
- Assist with event budgeting, reconciliation, and post-event
assessment.
- Ensure responsive, professional, and customer-focused service
to alumni, donors, volunteers, campus partners, and external
stakeholders.
- Assist with evaluating the effectiveness of programs and events
through data collection, reporting, and outcome assessment.
Travel Coordination & Logistics Management
- Coordinate travel arrangements and logistics for departmental
leadership and staff.
- Manage itineraries, transportation, lodging, registrations,
travel authorizations, and expense reporting.
- Support travel related to alumni engagement, donor cultivation,
conferences, regional outreach activities, and strategic
departmental initiatives.
- Prepare travel schedules, logistical materials, and supporting
documentation.
- Assist with monitoring travel expenditures and maintaining
accurate records.
- Ensure compliance with university travel policies and
procedures.
Volunteer Leadership & Board Relations
- Support the Alumni Association Board and other volunteer
leadership groups.
- Coordinate meeting logistics, communications, agendas, minutes,
and supporting materials.
- Maintain volunteer and board records, governance documentation,
rosters, and engagement activities.
- Assist with volunteer recruitment, onboarding, recognition, and
relationship management efforts.
- Support leadership in fostering meaningful volunteer engagement
and participation.
Other Responsibilities
- Serve as a collaborative and accountable member of the
University Advancement team.
- Support special projects, strategic initiatives, and emerging
departmental priorities.
- Participate in division-wide and university-wide initiatives as
assigned.
- Assist with evening, weekend, and occasional travel-related
responsibilities as needed.
- Contribute to continuous improvement efforts that enhance
operational effectiveness, constituent satisfaction, and team
collaboration.
- Uphold the highest standards of professionalism,
confidentiality, customer service, and ethical conduct.
- Perform other related duties as assigned.
Qualifications :
Minimum Hiring Standards:
- Bachelor's degree and four years of related experience, or a
combination of education and related experience.
Preferred Qualifications:
- A competitive candidate should have experience in
administrative support, customer relations, event coordination, or
operations. Experience in higher education, advancement, alumni
relations, fundraising, nonprofit, hospitality, or customer service
environments is preferred