Development Coordinator, Donor Relations

Position Description

Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

About the University

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students. Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College

Texas Tech Athletics has a commitment to serving and working with various populations and demonstrated alignment with the University's strategic priorities and values-based culture.

Major/Essential Functions

Facility Tours

• Main point of contact for scheduling, approving, and organizing donor and other external entity tours

Men's Basketball Liaison

• Main point of contact between MBB and RRC
• Coordinate Basketball donor travel/ticketing
• Stewardship/gifts

Football Donor Travel

• Coordinate donors traveling to football away games
• AD/Donor suite catering for away games

Ticket Assistant for Major Gift Officers

• Input ticket requests from donors

Procurement/Purchasing

• Reconcile monthly procurement card purchases for RRC staff

RRC Events and Game Day Operations

• Assist with any event needs
• Coordinate student workers and additional help as needed
• Oversight of specific premium area, as assigned, on gameday

Prospect Management

• Assist in managing monthly development officer reports, including but not limited to proposal pipeline, contact reports, PM003, and date of last contact.
• Support management of major gift portfolios, including assignment adjustments to effectively move donors and prospects through the development cycle.
• Assist with fulfilling special list requests from the ARM database.
• Track Master Prospecting data by sport, region, and giving segment, along with all development officer activity.
• Monitor and record all gifts using monthly MC financial reports.
• Manage contact reports by:
  • Entering Senior Associate AD contact reports monthly
  • Recording all event-related contact reports
  • Entering group meeting contact reports as directed
  • Documenting follow-up plans in SharePoint from small group meetings
• Comply with all NCAA, Big 12, and Texas Tech University rules, regulations, and policies.
• Performs similar or related duties as assigned or required

Required Qualifications

High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for the required experience on a year for year basis.

Preferred Qualifications

• Bachelor's degree in sports management, communications, marketing, business administration, public relations, higher education, or a related field.
• One (1) to three (3) years of experience in athletics development, fundraising, donor relations, ticket operations, customer service, sales, or a related field.
• Experience working in collegiate athletics, higher education, nonprofit development, or membership-based organizations preferred.
• Experience with donor management or CRM systems.