"Development Coordinator, School of Divinity"

Job Description Summary

Summary: The Development Coordinator, School of Divinity, partners with the School of Divinity Development Team to perform a variety of functions that support all fundraising, volunteer activities, and alumni engagement for the School of Divinity. This includes analyzing the prospect management plan for each gift officer, reviewing prospect portfolios for all team members, recording and tracking progress on “next steps” with Divinity school prospects, and ensuring that time is being spent with the very best prospects available. Provides actionable, value-added analysis of a variety of data (i.e. portfolio/wealth management), in order to inform strategies on rated Divinity prospects. This position also provides a variety of administrative, analytical, logistical, project, and executive support to the Divinity Development Office, supporting the day-to-day activities of the office and serving as the first point of contact and liaison with internal and external constituencies. This position also assists with the composition and preparation of various correspondence, materials, and administrative reports to internal and external University Advancement constituencies.

Essential Functions:

• Partners with Divinity development team members to create individual processes to ensure timely action on items required to be documented in Deacon Advancement Database (DAD) (i.e. call reports and portfolio assignment updates), preparation for visits and events and other follow-up items.
• Uses DAD to effectively maintain Divinity prospect information, including all related fundraising modules to ensure individual and team goals are being met. Ensures all top Divinity School prospects on the prospect map are actively managed by a member of the Divinity development team or a regional team member.
• Creates and reviews the School of Divinity development dashboard report; reviews LYBUNT (last year but not this year) and SYBUNT (some year but not this year) reports for all Divinity giving as well as other key metric reports with the Assistant Dean and fundraising team to monitor progress and help with strategy.
• Regularly reviews prospect bucketing information to identify potential prospects for Divinity school fundraising projects and reviews these prospects with the Assistant Dean for Development.
• Manages the gift acknowledgement process for all donors to the School of Divinity.
• Oversees the budget for the Divinity Development Office; follows budgetary procedures, processes expenses for events and travel, verifies expenses charged to the office, and produces reports on expenditures.
• Makes and adjusts travel arrangements (i.e. multi-stop trips, troubleshooting/making alternative arrangements while the trip is in process, reserve event space, cars, flights, and hotels).
• Monitors email and calendar appointments, maintains files, and helps with deadlines for the Assistant Dean.
• Maintains the School of Divinity Board of Visitors (SDBOV) and Divinity Alumni Council (DEAC) membership databases, keeps accurate records of employment, cell phones, board and council members’ birthdays, etc. Publish and maintain the annual Divinity Board of Visitors’ directory. Manage the invitation of new members to the Board of Visitors, including the invitation letters, and data collection process for the directory.
• Coordinates/manages details of Divinity Board of Visitors meetings (i.e. agendas, member information, maintaining database of RSVPs, providing on-site support at the meetings).
• Develops collegial relationships with all board and council members; provides special assistance where necessary with travel and special dietary needs.
• Works with Assistant Director for Development to organize the School of Divinity’s alumni and annual fund events.
• Collaborates closely with the School of Divinity Dean’s office on development related activities, including, but not limited to drafting correspondence and providing prospect information and other development support to the Dean of the Divinity School, including donor profiles, run of show documents for events, and potentially, assistance with travel (together with Dean’s Executive Assistant).
• Communicates externally as appropriate with Divinity donors, alumni and key volunteers.
• Supervises the work of student workers.
• Have high standards for your work and are proud to contribute to a mission-driven organization.
• Get excited about the prospect of joining a team that is making a difference in people’s lives every day.

Required Education, Knowledge, Skills, Abilities:

• High school diploma with a minimum of three to five years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program or operation. Administrative support includes those duties beyond clerical/secretarial such as: administrative date collection and analysis; evaluation of projects, processes and operations or equivalent combination of training and experience.
• Excellent communication skills, both verbal and written; excellent interpersonal skills.
• A willingness to proactively reach out to constituents and colleagues in person, via phone and e-mail.
• Excellent writing, proofreading, and editing skills.
• Excellent organizational and time management skills.
• General knowledge of office management techniques.
• Strong organizational and interpersonal skills with excellent attention to detail and the ability to be courteous and diplomatic in all communications.
• Intellectual curiosity and a desire to engage in research for practical fundraising purposes.
• Research/library/analytical skills, including the ability to use online research tools.
• Strong customer service orientation with the ability to communicate and work cooperatively with individuals from diverse backgrounds and cultures.
• Demonstrated ability to maintain confidentiality and adhere to the highest ethical standards.
• Ability and willingness to manage multiple tasks and deadlines in an open environment of frequent interruptions and competing priorities.
• General knowledge of the School of Divinity and the University, including the specific partner departments for the Divinity School Development.
• Ability and willingness to attend events if required and work occasional evening and weekend hours as needed.
• Strong computer skills, including proficiency in Google Workspace and other relevant software, as well as essential internet tools and online databases.
• Proven ability to prioritize and work independently, to work responsibly and to meet deadlines.
• Respect for the dignity and abilities of all people.

Preferred Education, Knowledge, Skills, Abilities:

• Bachelor’s degree.
• Familiarity with a Development/Advancement environment.
• Experience working with prospect/constituent management in a development database.

Accountabilities:

• Responsible for own work.
• May supervise student workers.

Physical Requirements and Environmental Conditions:

Sedentary work primarily involving sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned. No adverse environmental conditions expected.