"Director of Facility Operations"

Job Details

Director of Facility Operations Closing Date:

Job Duties:
JOB SUMMARY: The Director of Facility Operations is responsible for assisting the Vice President of Financial Affairs in all aspects of the University’s Physical Plant and day-to-day operations of maintenance and grounds.

ESSENTIAL FUNCTIONS:
• Plan, organize, coordinate, direct and control all facilities operations functions including:
o Maintenance, custodial, grounds, purchasing, generation and distribution of utilities.
o Assisting the Vice President of Financial Affairs in the design of construction and renovation, coordination of design, administration of contracts for new and existing facilities.
o Assisting the Vice President and Assistant Vice President of Financial Affairs with planning and coordination of facilities projects and serving as a liaison with architects, engineers and contractors/subcontractors engaged in plant expansion, renovations, or other major projects.
o Overseeing the CMMS (computerized maintenance management system) and ensuring staff are optimizing the work orders and completion timelines, preventative maintenance, corrective maintenance, and deferred maintenance functions, as well as generating essential reporting for budget and capital planning purposes.
o Maintaining sufficient records, files, controls, and procedures to ensure management and work production.
• Responsible for all physical facilities, including:
o Ensuring proper upkeep of facilities to include heating, ventilation, air conditioning, lighting, plumbing, cleanliness, sanitation, general appearance of building and grounds, ice and snow removal, and emergencies affecting the campus.
• Responsible for physical plant budget, including:
o Evaluating and ensuring the efficient operation of the department, managing operational expenses within budget guidelines, which is consistent with sound management practices.
o Preparing the annual budget requests for physical facilities.
• Provide supervision of physical plant personnel, including:
o Providing administrative and technical direction and supervision to departmental staff in completing work assignments in adherence with standard operating procedures.
o Discussing plans and delegating major project assignments to supervisory staff; determining building and maintenance priorities that are of a significant scope.
o In consultation with the Vice President of Financial Affairs and Human Resources, make recommendations concerning the hiring, promotion and termination of plant staff.
o Supervising maintenance, grounds, custodial personnel, tradesmen, contractors, and/or their employees hired for specific work, and such other personnel as may be assigned or designated.
o Developing training sessions for physical plant employees.
• Responsible for repair and maintenance, housekeeping, and supporting services of facilities, including:
o Supervising repairs and maintaining all facilities, buildings and grounds.
o Coordinating the purchase of necessary supplies, equipment, and services from appropriate sources and maintaining proper inventory control over maintenance parts and consumable supplies.
o Providing systematic inspection, planning, and accomplishing repairs to facilities, equipment and grounds.
• Advise, discuss, and inform administration, department heads, and staff members on physical plant matters and problem areas.
•Continually maintain a Preventative Maintenance program through the use of the CMMS.
• Responsible for supervising physical security to ensure that the facilities’ fire alarm systems, commercial security CCTV systems, and access control systems are functioning correctly..
• Demonstrate flexibility and adaptability to changing work scope and tasks based on need.
• Actively work towards building cooperative and collaborative relationships with peers and internal faculty and staff.
• Maintain “open door” to internal and external customers.
• Identify opportunities for improvements to work practices and offers viable solutions for implementation.
• Proactively engage in problem-solving related to tasks in this position with internal and external people.
• Routinely practice self-monitoring by assessing oneself to make improvements or take corrective action to improve performance.
• Completes other tasks as assigned.

Required Qualifications:
QUALIFICATIONS REQUIRED:
• Ten (10) years of supervisory/management experience in construction, equipment, maintenance and repair, A&E or related areas.
• Any combination of education, training, or experience that meets the University’s needs.
• Basic knowledge of office administration, plant management, reporting, budgeting, and control, and business operations.
• Knowledge and experience with CMMS systems.
• Knowledge of terms, nature of related trades, blueprints, maintenance, purchasing, inventory control, fire, safety management, local, state, and federal building codes, and associated matters in higher education.
• Ability to plan, organize, coordinate, direct, and control all aspects of physical plant activities.• Ability to work with management systems and a variety of skilled/unskilled, professional, administrative, and industry personnel.•Ability to understand and follow oral and written instructions and to express ideas effectively orally and in writing.• Willingness to seek training.• Willingness to be accessible and available at the University in time and presence to ensure proper management and operation of plant activities.
OTHER QUALIFICATIONS AND JOB REQUIREMENTS:
PREFERRED:
• Bachelor’s degree in Construction Management, Engineering, Business Management, or a related field.• Knowledge of changing regulations of the Americans with Disabilities Act (ADA)• Knowledge of changing regulations of OSHA, NFPA, and Life Safety Code• AutoCAD capabilities• Certifications in maintenance and construction-related areas, a working knowledge of the Alabama Department of Finance, Real Property Management, Division of Construction Management processes .

WORKING CONDITIONS:
• Ability to ascend/descend a ladder as needed• Ability to move self in different positions to accomplish tasks in various environments, including tight and confined spaces, as well as the ability to spend time in low postures such as crawling, crouching, kneeling, or stooping• Must be able to access and navigate all areas of the facilities• Ability to adjust or move objects up to 50 pounds• Communicates information and ideas frequently• Frequently tasked with repeating motions that may include the wrists, hands, and/or fingers, such as operating a computer and other office productivity machinery• Occasionally operates machinery and/or power tools such as a drill or blower• Ability to observe details 20 inches or less for tasks such as the use of computers and/or reading small print, and ability to observe details 20 feet or more to recognize a person or object• Ability to detect speech and/or sounds such as alarms, in-person speech, or other sounds• Could be exposed to environmental conditions such as outdoor elements, noisy environments, and hazardous conditions

Salary Schedule:
Salary Band: A240
To view salary schedules visit: https://www.athens.edu/human-resources/salary-schedule-tables/
Salary will be Commensurate with experience and qualifications.

Special Instructions to Applicants
Unofficial transcripts should be from the college or university which verifies qualifications for the position.

Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)

Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

To be considered for this position please visit our web site and apply on line at the following link: https://apptrkr.com/6638907

About Athens State University
Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by OnlineU.org for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society’s “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.