"Director of Mechanical Maintenance"

Job Description

SUMMARY:

Reporting to the Associate Vice President for Facilities Maintenance & Engineering (FM&E), the Director of Mechanical Maintenance has direct responsibility for the management of skilled trades including Plumbing, HVAC, and Building Automation Systems. The Director plans, organizes, and directs Building Repairs unit operations, including hiring, performance management, fiscal and budget management, and operational policies and procedures. The Director additionally executes strategic projects under the direction of the Associate Vice President of Facilities Maintenance and Engineering. Further, the Director remains current relative to best practices and benchmarks of all work units within their purview, and recommends plans for program operation, assessment, and improvement. The incumbent additionally manages the professional and technical skills development of subordinate employees and ensures compliance with all applicable regulatory codes and standards.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Oversee all technical and administrative operations related to the maintenance, repair, renovation, inspection and testing of HVAC, plumbing and Building Automation Systems across university facilities. Direct troubleshooting and planned maintenance of critical infrastructure including lift stations, sewer ejectors, condensate pumps, cooling towers, compressor stations, PRV stations, HVAC, plumbing and BAS systems, ensuring 100 percent uptime for essential systems, including those under service contracts.
• Serve as a primary liaison between FM&E, the University community and outside agencies in order to monitor and maintain campus water, sewer, lift stations, mechanical equipment and their distribution systems.
• Partner with the Co-Generation Plant Operations Manager to ensure that steam, condensate and chilled water utility services are provided to campus in an efficient and reliable manner.
• Coordinate work on underground utilities (water, steam, condensate and sewer) with the different units involved.
• Evaluate mechanical systems and recommend system restoration and upgrades to ensure operation and energy efficiencies.
• Manage cyclical repair maintenance in Residential Life buildings, and provide a comprehensive PM plan for all mechanical systems for Academic and Residential buildings.
• Develop and manage preventive maintenance programs and schedules, oversee routine and emergency repairs, inspections, and testing of building systems; analyze maintenance trends to recommend improvements in cost-effectiveness, efficiency, and service delivery.
• Manage FM&E projects by coordinating service groups, tracking milestones and resources, maintaining records, and communicating progress while collaborating with Capital Planning and Project Management on construction standards, design reviews, commissioning, and completion of capital and renovation projects to ensure timely feedback and delivery.
• Review, coordinate, and maintain all mechanical and plumbing records for the annual DCA work permit, ensure staff compliance with permit processes and training, and guarantee timely reporting of completed work to sub-code officials.
• Provides effective, appropriate and consistent communication about utility outages to stakeholders and maintain comprehensive records.
• Communicate with campus stakeholders and contractors regarding the development, expansion and continual integration of the Building Automation System (BMS) standard.
• Direct and assist with troubleshooting, maintenance and repair to the various mechanical building systems equipment and their controls, including motors, pumps, VFDs, heat exchangers, AHUs, VAVs hot and chilled water systems, building automation (BAS) and other similarly related equipment on campus.
• Plan and provide strategic leadership over unit operations by developing goals, policies, and standard procedures. Manage and evaluate performance, streamline processes to improve service and reduce costs, update operational manuals, and recommend improvements to the AVP.
• Manage all personnel actions within the work unit including hiring, promotion, discipline, and separation. Develop job descriptions and performance standards, review staff evaluations, and consult with the Vice President on complex issues or policy concerns.
• Develop annual budgets for each functional unit. Closely monitor budgets to ensure fiscal accountability.
• Oversee procurement and contract management by assessing unit needs, developing specifications and RFPs, initiating purchases, managing vendor relationships, and ensuring contract compliance and effective contractor oversight by staff.
• Ensure University compliance with all laws, safety codes, standards and regulations applicable to the unit. Comprehend, interpret, and apply established University, industry, and government regulations, policies, procedures, and guidelines.
• Establish and maintain effective communications and cooperative working relationships with subordinate staff, colleagues, customers, stakeholders and partners to accomplish mutual objectives.
• Investigate customer service inquiries and manage swift corrective action where necessary. Seek methods to monitor customer satisfaction and ensure continuous quality improvement.
• Ensure the accurate and timely identification and/or reporting of hazards, injuries, and accidents. Maintain and disburse funds to support employee and workplace safety training. Enforce occupational health & safety training directives with staff.
• Ensure that all supervisory and front-line staff meet and maintain regulatory training or certification requirements by providing access to, or developing and implementing training programs. Identify professional development opportunities for all staff.
• Research, evaluate data, and prepare comprehensive reports regarding work operations. Establish and maintain an appropriate system of records and files.
• Represent the University at conferences, seminars or meetings, and serve on ad hoc and standing committees as required.
• Perform other duties as assigned.
• Management retains the right to change or add job duties at any time.

QUALIFICATIONS:

REQUIRED:

• A Bachelor’s Degree from an accredited college or university in a related field.
• A minimum of five years of professional field work experience in the mechanical maintenance operations and troubleshooting (Plumbing and HVAC systems), including: managing trades service units, supervising staff, project management and computerized maintenance management systems.
• Candidates without a Bachelor’s Degree may be considered with 15 years of mechanical maintenance operations experience.
• Working knowledge of building, life safety, fire, environmental, and health codes and regulations.

PREFERRED:

• A minimum of five years of administrative and management experience
• Experience in a higher education setting.
• Familiarity with CPM scheduling and spreadsheet analysis.

PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Salary Range
$120,000.00-$135,000.00 Annually
The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.

Department
AVP Facilities Maintenance and Engineering

Position Type
Administrative

Contact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.