Director, Purchasing and Contract Management

Job Summary

Provide management and supervision of Purchasing, Central Receiving, Mail Services and the Copy Center operations, ensuring appropriate and consistent interpretation of and compliance with the state procurement laws, regulation policies and College procedures. Provide day-to-day contract administration support and manage and administer the full life-cycle of the procurement and contracts processes.

Essential Functions

Manage, evaluate, negotiate and award contracts district wide including but not limited to contracts for cell phones, procurement cards, office supplies, vending, managed print, food services and bookstore. Monitor contracts and move forward with close-out, extension or renewal to minimize risk and ensure compliance. Create and maintain relationships with suppliers and serve as point of contact for matters concerning contracts. Maintain records and documentation in relation to established contracts and those in progress. Track purchasing trends related to contracts and create strategies to reduce expenses and improve efficiencies. Solve any contract related problems that arise with external and internal stakeholders.

Develop and administer the operating procedures of procurement services. This includes strategic sourcing, vendor management, authorization of purchase orders, coordination of bid solicitation, sole source justification, emergency purchases, monitoring the receiving and distribution of incoming shipments and ensuring proper payment. Collaborate with departments to ensure all required goods, services and equipment required by departments are obtained in the most cost effective and timely manner. Appropriately distribute, sell or dispose of surplus equipment. Maintain working relationships with architects, designers and vendors.

Procure and administer the college’s cyber, property, liability and athletic insurance coverage. Notify, document and coordinate with the insurance carrier and college staff on all claims, and monitor progress of claims.

Responsible for identifying and driving high-impact opportunities to improve, promote, develop, and implement procurement processes. Create and provide training to internal stakeholders to improve the College’s business processes including supplier diversity, sourcing, cost reduction, compliance and other strategic goals. Develop, schedule and present training for vendor systems related to contracts including e-procurement and procurement card banking.

Supervise staff, recommend personnel actions related to hiring, compensation, performance evaluations, training, leaves, discipline, grievances, work schedules and assignments, administers personnel and related policies and procedures, per the collective bargaining agreements and the EEO/AA plan.

Perform other duties as assigned.