"Distribution Services Supervisor (Space Planning & Operations)"

Distribution Services Supervisor (Space Planning & Operations)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Distribution Services Supervisor (Space Planning & Operations)

Job Profile Title

Supervisor C

Job Description Summary

Under the Director for Distribution Services and in coordination and collaboration with other Distribution Supervisors, oversees the day-to-day operation of the Perelman School of Medicine Distribution Services functions, including Mail Center, Receiving, Infectious Waste Removal, Remote Location Support, and Alcohol Storeroom. Coordinates with Scheduling & Event Services and Media Technology staff units on event set-up and other event-related duties as required. In collaboration with DS Admin Coordinator, supervises staff usage of automated bar-code tracking system, provides input to management, often making recommendations, with regard to continued effectiveness of tracking system; maintains benchmarking and performance standards. Trains, coaches, counsels, monitors, and evaluates staff. Recommends and proposes policies and procedures for Distribution Services. Ensures workplace safety and compliance with all governing regulatory authorities. Serves as liaison between staff and customers as well as others in the department to assure members of the Perelman School of Medicine receive the highest quality service from Space Planning & Operations. Provides opportunity for training to staff. Maintains occupational currency through attendance of training and trade shows. May serve as Remote Campus backup to DS Admin Staff as liaison with Perelman School of Medicine Information Services LSP on all Distribution Services computing issues. This is a working Supervisor position. Must be able to lift up to 50lbs unassisted. Must be physically able to perform the duties and functions of this position. Performs other related duties as assigned. This position is considered "essential."

Job Description

An Associate's Degree or two year college equivalent is required and 2 years to 3 years of supervisory experience or equivalent combination of education and experience.

Experience supervising hourly staff. Experience with electronic scanning tracking systems administration, operation, and reporting. Experience with metric and variance reporting. Excellent organizational abilities and oral and written communications skills. Excellent telephone manner. Ability to deal effectively with diverse constituencies. Ability to work effectively under constantly changing deadlines and priorities. Ability to work independently. Excellent logistics, customer service, telephone, and coordination skills. Advanced knowledge of PC using MS Office, Adobe Acrobat, Outlook Calendar, and Email. Must be detail oriented, able to work independently, and exercise discretion in working with confidential and sensitive matters. Ability to exercise judgment based on established policies and practices. Working knowledge of office standards and procedures. Ability to manage time well and meet regular deadlines. Must not be bothered by unpleasant odors. NOTE: This position is considered "essential."

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$23.80 - $25.96 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.