"Editorial Assistant, University of Arizona Press"

Position Highlights

The University of Arizona Press seeks an Editorial Assistant to join the premier publisher of academic, regional, and literary books in the state of Arizona. The Editorial Assistant provides administrative and operational support to the Acquisitions Department including coordination of the peer review process. The Press publishes approximately 50-55 new books each year, has a robust backlist of more than 1700 titles, and an active digital publishing program.

This is an onsite position with some opportunities for working remotely.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

CHARACTERISTIC DUTIES

• Provides general administrative and clerical support to the Acquiring Department: Sends complimentary copies of books, sends form letters, creates project records in Title Management, maintains author addresses in Title Management, finalizes titles in Title Management, responds to general inquires via email and phone, provides back-up mail distribution.
• Coordinates peer-review: Sends queries to potential peer reviewers, sends manuscript packets and coordinates with reviewers on due dates, receives and anonymizes peer reviews, processes honorarium forms, tracks deadlines, maintains spreadsheets and records in Title Management, communicates with acquiring editors and authors on the status of the peer reviews.
• Provides administrative support for Publications Committee meetings: Creates book dockets by summarizing peer reviews, summarizing bios, summarizing book descriptions, gathering sales data, and pulling together and distributing materials; sends meeting agenda; prepares meeting room; takes and distributes meeting minutes.
• Supports final manuscript preparation: Assists authors with submitting final manuscript files, assists editors with clerical work related to preparing a final manuscript, occasional manuscript review as directed by Editor-in-Chief.
• Coordinates work of Acquisitions Department student worker: Provides student worker task list in collaboration with Acquisition Editors, reviews student's work, participates in hiring, onboarding, and training.
• Provides administrative support for Editorial Advisory Board meetings: Creates and sends scheduling polls, calendars meeting event, sets up the meeting room, takes minutes, responds to queries from Editorial Advisory Board.
• The UA Libraries support the UA's strategic initiatives designed to create a welcoming environment for all faculty, staff, and students. The candidate is expected to support related strategic efforts in the University Press and Libraries.
• Other duties as assigned by Editor-in-Chief.

KNOWLEDGE, SKILLS, AND ABILITIES

• Interest in or knowledge of book publishing.
• Demonstrated aptitude for detail-oriented work, proactive communications, and task follow-through.
• Excellent organizational and time-management skills.
• Demonstrated ability to record and track details for several concurrent projects reliably and with accuracy.
• Excellent communication skills, both written and verbal; demonstrated aptitude for written correspondence, including a high level of accuracy with spelling, grammar, and punctuation.
• Excellent interpersonal skills to foster a positive team environment and constructive relationships with Press authors, peer reviewers, and Editorial Advisory Board.
• The skills and ability to work with an orientation toward customer service.
• Skill in coordinating the work of student employees.
• Skill in the use of personal computers and Microsoft Office applications.
• Ability to work in a highly collaborative environment, one that values and leverages the benefits of a variety of perspectives.
• Positive attitude and strong demonstration of UA Libraries' Values.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Bachelor's degree

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $18.15 - $22.69

Compensation Type: hourly rate

Grade 4

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level OC2

Job Family Administrative Support

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Armando Cruz | armandocruz@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

This posting will remain open until filled. To ensure your application is considered, please submit your application materials by 11:59 p.m. on the first review date of February 23, 2026.