Education Program Specialist 3 - CTSI

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Job Title: Education Program Specialist 3 - CTSI

Department: Health Sciences | Clinical and Translational Science Institute

Position Summary

The Education Program Specialist 3 supports the administration, coordination, and evaluation of CTSI’s Investigator Career Development programs. Reporting to the Associate Director for Investigator Development, this role ensures timely communication, coordination, and monitoring of high-quality remote and in-person educational workshops, training opportunities, and career development initiatives for graduate students, residents, fellows, and junior faculty. The Education Program Specialist 3 works closely with CTSI leadership, faculty, staff, and trainees/scholars to manage day-to-day program operations and contribute to long-term program improvement.

Key Responsibilities

Program Coordination & Delivery

• Coordinate the scheduling and promotion of recurring educational series, workshops, and events, including:
  • Monthly Seminar Series
  • Mentoring workshops (3/year)
  • Career Dinners (3/year)
  • Thematic or topical workshops
  • Grant-writing workshops
  • Grant writing office hours to support grant development through one-on-one advising
  • Other related meetings and events as required
• Support new externship initiatives and career development opportunities.
• Develop and maintain training and program communication resources (e.g., video libraries, online modules).

Grant Administration & Compliance

• Assist with administrative responsibilities for NIH and institutional training grants.
• Coordinate and monitor trainee/scholar appointment processes, OSU HR requirements, and NIH xTrain submissions.
• Ensure compliance with NIH and university reporting requirements.

Evaluation & Reporting

• Maintain surveys for relevance and conduct pre- and post-program assessments, mentoring surveys, and annual evaluations.
• Coordinate, collect, and monitor trainee/scholar progress updates through Individual Development Plans (IDPs), mentoring plans, and program milestones.
• Collect, analyze, and report data for internal stakeholders, NIH progress reports, and institutional updates.
• Use tools such as the Flight Tracker to monitor career trajectories and program outcomes.
• Establish and manage a database to track junior faculty outcomes (e.g., publications, presentations, patents, funding, novel treatments/therapeutics), benchmarking results against national data.
• Help support and maintain project plans and Smartsheet to reflect accurate grant and project status

Collaboration & Continuous Improvement

• Work closely with the Associate Director and CTSI evaluation team to assess and enhance program effectiveness.
• Contribute to program development by identifying opportunities for new initiatives and process improvements.
• Assist with promotional activities to raise awareness of CTSI education and training programs.

Minimim Requirements

Bachelor's degree or equivalent experience. An advanced degree in a relevant field is desirable. 4 years of relevant experience required. 4-8 years of relevant experience preferred.

Additional Information

Location: Prior Hall (0302)
Position Type: Regular
Scheduled Hours: 40
Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.

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Explore our Extensive Benefits

Ohio State provides access to opportunities and resources for all employees. Starting your first day, Ohio State offers you a comprehensive benefits package.

• WORK-LIFE: Flexible and remote work arrangements where applicable, child care program, and access to educational, athletic and cultural events.
• RETIREMENT: State pension and alternative options with competitive employer contributions, as well as optional supplemental plans.
• HEALTH: Medical, dental, vision and prescription coverage, life insurance, flexible spending accounts and wellness programming.
• TIME OFF: Paid vacation and sick time, parental and medical leave plus 11 paid holidays. Short and long-term disability options also available.
• FINANCIAL: Tuition assistance for employees and their dependents, adoption assistance, and discounts with preferred vendors and university partners.
• WELLNESS: Lifestyle spending account, employee assistance program, health reimbursement account, and employee wellness program.